Secretary (Office Automation)
Treasury Department
Job Duties
The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.
- Serves as the Liaison between the manager and subordinate staff members and other key officials. Assures understanding and clarification of the manager's views on all problems and issues. Serves as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the manager's office. On own initiative, recommends changes in administrative policies. Devises and installs office procedures and practices to be used by secretaries in subordinate offices. Ensures an orderly and efficient flow of work and resolves various problems and situations that affect the flow of work.
- Exercises exclusive control over the manager's calendar, with authority for commitments of time. Screens all calls and visitors, answering most questions and completing most business in an authoritative and accurate manner based on knowledge of the manager's views and an awareness of all matters in which he/she is currently involved.
- Analyzes incoming directives, manual issuances, policy changes, regulatory and procedural changes, etc., for significant potential effect on the manager's objectives as well as for general interests and informal objectives of the manager. Alerts the manager of areas of potential impact and arranges for any necessary follow-up technical review by appropriate segments of the organization.
- Identifies trends that may have a significant effect on, for example, operations, administrative practices, communications, etc. Suggests possible courses of action to take when trends indicate actual or potential problem areas. Recommends functional component or individual best suited to provide follow-up action.
- Personally handles to completion a wide variety of administrative projects, performing necessary coordination, making contacts, obtaining comments from management officials concerned, and preparing correspondence. Reviews agenda items for executive conferences, assembles digests, consolidates comments from management officials, and summarizes material for use by the manager for participation in these conferences.
STANDARD POSITION DESCRIPTIONS (SPD): PD92863 Visit the IRS SPD Library to access the position descriptions.
Vacancy posted 12 hours ago
Similar jobs that could be interesting for youBased on the Secretary (Office Automation) in Farmers Branch, TX vacancy
- Large Business & International WHAT IS LARGE BUSINESS & INTERNATIONAL? A description of the business units can be found at: Position(s) are to be filled in following area(s): LBI - Director Withholding Exchange/International Individual Compliance - DFO, Exchange...Work at office
US Government Jobs
Farmers Branch, TX1 day ago - Large Business & InternationalWHAT IS LARGE BUSINESS & INTERNATIONAL? A description of the business units can be found at: are to be filled in following area(s): LBI - Director Withholding Exchange/International Individual Compliance - DFO, Exchange & Offshore Strategy...Work at office
US Government Jobs
Farmers Branch, TX5 days ago - ...scheduling, canceling and shifting appointments based on the manager's commitments. Arranges conferences and meetings, reserves office space, notifies participants and provides pertinent information and documents to participants. Attends conferences or meetings when...Work at officeRemote workShift work
Internal Revenue Service
Farmers Branch, TX1 day ago - ...market under various banner and trade names, including Rexel, Rexel Automation, Gexpro, Mayer, Talley and Platt Electric Supply. In addition... ...executive preferred ~ Previous supervisory experience and/or office management experience preferred ~ High School or GED -...Work at officeFull timeContract workTemporary workFor contractorsFlexible hours
REXEL INC
Carrollton, TX5 days ago - ...areas and facilities a smooth patient flow. Assists with patient data collection, performs select screenings and completes medical office functions relevant to area/assignment. Education •None. Experience •Must have three years of customer service experience,...Work at officeShift work
Parkland Health and Hospital System
Dallas, TX2 days ago - ...administrative/clerical support to the Chief/Assistant Chief, MAS and perform other duties pertinent to the efficient management of the MAS office and four distinct MAS Sections. Incumbent coordinates prioritization of work with the Chief/Assistant Chief, and Section Chiefs....Work at office
US Government Jobs
Dallas, TX4 hours ago - ...: Your Job: We need high-performing, experienced, and passionate administrative assistant professionals to provide general office and secretarial services to include basic filing, reception, telephone, and word processing Responsibilities. If you’re driven to create an...Work at officeShift work
Methodist Health System
Richardson, TX1 day ago $2,500 per month
...Job Title: Secretary (OA) PD084630 Duties The duties but not limited to: Serves as Secretary to the Chief, Medical Administration Service... ...other duties pertinent to the efficient management of the Office of the Chief, MAS. Investigates and processes tort claims in the...Work at officePermanent employmentLocal areaRemote workRelocation packageMonday to FridayUS Department of Veterans Affairs
Dallas, TX1 day ago- ...Marriott Hotels - 4150 North MacArthur Boulevard - Responsibilities: Greet visitors entering the office and direct/escort to destination; Open, read, and prepare answers to routine letters; manage and organize files; Take and distribute meeting minutes to appropriate...Work at office
Marriott
Irving, TX2 days ago - ...preparedness for meetings, travel, and events. You will partner with leaders across Spend Management and the broader enterprise, working with administrative professionals to maintain efficiency and strategic focus in a hybrid, office-based environment. #J-18808-Ljbffr...Work at office
Vizient
Irving, TX4 days ago $25 - $28 per hour
...Secretary Location: Dallas, USA Rate: 25-28USD/Hr Years of experience: 5-10 years Number of openings: 1 Duration: 6+ months... .... Typing, preparing and collating reports Microsoft Office Suite, scheduling, travel booking, secretary in IT Industry...Work at office- ...appropriate internal staff. Follows practice procedures for appointment entry, check-in and/or check-out processes. Participates in office meetings and educational activities. Maintains work area in neat and orderly manner. Complies with HIPAA procedures. Other duties...Work at officePart timeFlexible hours3 days per week
Texas Spine Consultants LLP
Addison, TX4 days ago - ...Legends - JobID: R100118414 [Office Assistant / Receptionist] As an Executive Assistant at Legends, you'll: Manage and maintain executive calendars, including scheduling meetings, coordinating calls, and handling reschedules or conflicts; Assist in preparing agendas,...Work at officeImmediate start
Legends
Dallas, TX4 days ago - ...executive assistant role, ideally supporting senior-level executives Strong communication, organizational, and time-management skills Proficiency in office software and tools (e.g., Microsoft Office Suite) Flexibility and adaptability to changing needs...Work at officeContract work
Syntricate Technologies
Dallas, TX3 days ago $36 per hour
...and Responsibilities) - Document mgmt., travel/ claims, arranging meetings/ events/ calls, Email mgmt., support with administrative office activities Mandatory skills* - Proven experience in an executive assistant role, ideally supporting senior-level executives...Work at officeClifyX
Richardson, TX3 days ago- ...set up meetings. Meeting support and preparation. Qualifications: Bachelor's degree or equivalent experience Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented,...Work at officeCurrently hiring
Ikon Search
Dallas, TX3 days ago $120k - $140k
...Excellent communication and interpersonal skills ~ Highly collaborative with a strong team-oriented mindset ~ Proficient in Microsoft Office, including Outlook, Word, Excel, and PowerPoint ~ Detail-oriented, resourceful, and comfortable working in a fast-paced...Work at officeNorthbound Search
Irving, TX3 days ago- ...looking for a highly capable Executive Assistant to serve as a true extension of executive leadership within a multi-entity family office and operating platform. This is not a traditional administrative role. You will sit at the center of a complex ecosystem spanning investments...Work at officeShift work
All World Management
Dallas, TX1 day ago $30 - $40 per hour
...organisational, planning, and time-management skills with the ability to prioritise tasks effectively. High proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other virtual collaboration tools. Outstanding verbal and written communication skills...Work at officeHourly payFull timeRemote workGrabJobs
Lewisville, TX3 days ago- ...Executive Assistant Based out of our Flower Mound home office, the Executive Assistant serves as a strategic operational partner to the President, CEO, CFO, and Executive Leadership team. This pivotal role ensures seamless daily operations by managing complex calendars...Work at officeTemporary workHome officeShift work
Therapy and Beyond
Flower Mound, TX3 days ago - ...and organized manner. Excellent data entry, numeric, typing and computer navigational skills. Basic computer skills and Microsoft Office. We believe that all people should feel welcomed, valued and supported. Qualifications: EDUCATION - H.S. Diploma/GED Equivalent EXPERIENCE...Work at officeImmediate start
Baylor University Medical Center
Irving, TX1 day ago $85k
...to manage shifting priorities in a fast-paced environment Strong written and verbal communication skills Proficiency in Microsoft Office Suite (especially Outlook, PowerPoint, and Excel) Professional demeanor and a high degree of discretion Addison Group is an Equal Opportunity...Work at officeContract workLocal areaShift workAddison Group
Dallas, TX1 day ago$80k - $110k
...proactive planning and precision execution Work Type : Full Time, In-Office Compensation : $80,000 - $110,000 commensurate with experience... ...to create a comprehensive playbook. Identify opportunities for automation and systematization of recurring tasks. Train backup support to...Work at officeFull timeVelo IT Group
Dallas, TX3 days ago- ...Assistant We need high-performing, experienced, and passionate administrative assistant professionals to provide general office and secretarial services to include basic filing, reception, telephone, and word processing Responsibilities. If you're driven to create an...Work at officeWork experience placementWeekend work
$28 - $36 per hour
...keep our operation highly specialized and client-focused. About the Role This is the central administrative role inside our executive office, working one-on-one with our President, Kenneth Berry. You will not just be answering a phone or scheduling standard calendar...Work at officeHourly payContract workRemote workGrabJobs
Irving, TX3 days ago- ...projects, researches data and follows through with detailed action plans. Consistently adheres to MEDNAX, Departmental, Operational, Office and HR policies and procedures. Reports to work, meetings and professional obligations on time. Maintain strict confidentiality in...Work at office
Hire Talent
Richardson, TX5 days ago - ...to Work." Complete a broad variety of administrative tasks supporting up to five C-level executives including the Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, Chief Technology Officer, and Chief People Officer; managing an active calendar...Work at officeWorldwide
Axxess Consult
Dallas, TX1 day ago - ...experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications,...Work at officeBank staff
Chase
Dallas, TX2 days ago - ...organizations and assures understanding and consideration of the executive's views. Assists in the allocation of resources among the program office; establishes performance measures and goals and manages the execution of program goals; ensures goals, strategy, and policies are...Work at officeLocal area
Treasury Department
Dallas, TX4 days ago $35 - $50 per hour
...order, reducing friction, and helping a busy executive operate with greater clarity. You'll own the operating rhythm of the executive office, including the Daily Executive Briefing, inbox triage, calendar protection, AR/AP coordination, third-party communication, internal...Work at officeHourly payFor contractorsRemote workFlexible hoursGrabJobs
Carrollton, TX2 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Secretary (Office Automation). Be the first to apply!
