Building Administrative Assistant

Elementary School Building Administrative Assistant

Hubbard Woods Elementary School is seeking an elementary school building administrative assistant to address the needs of a school office environment. This is an 11-month (August through June) full time position beginning with the 2026-27 school year.

The elementary school building secretary:

• Supports the functions of the school office and the Building Principal.
• Assists the principal in maintaining a daily calendar, meeting agendas, and planning for the school.
• Communicates and works effectively with students, staff, parents, and community members.
• Performs usual school office procedures and routines.
• Maintains confidentiality and assists teachers as directed by the building principal.
• Maintains student records in accordance with Illinois School Code and School Board policy.
• Prepares reports, correspondence, and newsletters as necessary.
• Maintains an orderly office environment.
• Processes purchase orders, incoming orders, and maintains the school's budget in conjunction with the building principal.
• Performs bookkeeping tasks associated with the position including student activities, petty cash, and purchase order accounts.
• Maintains high standards of public relations at all times through correspondence, face-to-face public encounters, and through email and phone contact with the school community and public.

Additional job functions include performing other duties as directed by the Superintendent or Principal.

Qualifications:

• Have a high energy level, as well as possess a keen understanding of an elementary school environment, child development, and a strong desire and commitment to work with elementary school level children.
• Be able to articulate the needs of the elementary school child (physical, emotional, intellectual).
• Have the ability to work effectively with students, parents, staff, and administration of an elementary school.
• Have strong communication, interpersonal, and organizational skills.
• Have a commitment to continuous personal and professional growth.
• Work cooperatively and effectively communicate with colleagues.
• Have a working knowledge of computers, software, and technology.

All interested applicants should apply online at and include a letter of interest, resume, and letters of recommendation. Hourly rate: $25.26/hour. Salary and fringe benefits will be evaluated annually by the School Board.