Executive Assistant

Executive Assistant The Executive Assistant to the co-founders serves as a trusted partner to the Co-founders, providing high-level administrative and people-focused support. This role is responsible for coordinating executive communications and schedules, supporting talent acquisition activities, and helping foster a positive, engaging workplace culture. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable balancing executive support with employee experience and human resources coordination. This individual will play a key role in supporting the co-founders while helping create an outstanding employee experience across the organization. Key Responsibilities Executive Support Manage and prioritize the co-founder's calendars, scheduling meetings, appointments, travel, and strategic planning sessions. Prepare agendas, briefing documents, and follow-up communications. Screen and manage incoming communications, ensuring timely responses and appropriate prioritization. Track action items and key organizational priorities to ensure accountability and follow-through. Assist the co-founders with meeting preparation, project coordination, and strategic initiatives. Maintain confidential information with the highest level of discretion and professionalism. Organizational Coordination Serve as a central point of coordination between the co-founders and external partners, vendors, and clients. Facilitate communication and information flow between leadership and staff. Support preparation for company-wide meetings, leadership meetings, and organizational communications. Coordinate logistics for internal meetings, retreats, and planning sessions. Human Resources Support Serve as an administrative partner to the HR function and hiring managers. Assist with recruitment activities, including: Posting job openings Screening applicants against job requirements Coordinating candidate communications Scheduling interviews Preparing interview materials and feedback documentation Coordinate onboarding activities for new employees. Maintain employee records and support HR administrative processes. Assist with benefits enrollment communications and other employee-related administrative tasks as needed. Employee Engagement & Culture Lead and coordinate employee recognition programs, anniversary celebrations, and appreciation initiatives. Plan and manage employee events, team-building activities, retreats, volunteer opportunities, and company celebrations. Support staff morale initiatives and contribute to a positive workplace culture. Assist with employee surveys, engagement efforts, and internal communications. Identify opportunities to enhance employee experience and organizational culture. Administrative Operations Manage expense reports, travel arrangements, and vendor coordination. Maintain organizational records, files, and executive documentation. Support office operations and administrative systems. Align with the sales team on legal compliance documentation Qualifications Required Bachelor's degree or equivalent professional experience. Experience coordinating recruiting, hiring, or HR-related activities. Exceptional organizational, planning, and time-management skills. Strong written and verbal communication abilities. Advanced proficiency in Google Suite, Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint. Ability to manage multiple priorities while maintaining exceptional attention to detail. High level of professionalism, discretion, and judgment. Preferred Experience in a professional services, agency, consulting, or nonprofit environment. Experience planning company events and employee engagement initiatives. Experience supporting organizational communications and culture-building efforts. This description is a summary only and describes the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business needs. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority. Streetlight Digital is an equal employment opportunity employer, committed to diversity and inclusion in our workplace. Our policy is to provide equal employment opportunities to all employees and applicants without regard to any status that is protected by law. Benefits Offered to Full-Time Employees: Medical: up to 100% employee coverage paid Dental: up to 75% of employee coverage paid Vision: up to 75% of employee coverage paid Short-term, long-term, and life insurance, 100% paid by employer PTO and sick time 12 paid holidays Cell phone stipend of $50/month and 3% immediately vested contribution to a 401k beginning after 1000 hours of employment (employee must be 21 years of age or older) Salary Range: $65,000 - $88,000 with bonus potential Exact compensation may vary based on skills, experience, and location. Location: This is a remote position. Only applicants located in the following states will be considered: Arizona, Colorado, Florida, Georgia, Illinois, Indiana, Iowa, Mississippi, Nebraska, North Carolina, Ohio, Tennessee, Texas, and Pennsylvania. About Streetlight Digital Streetlight Digital is a women-owned, fully-remote, boutique marketing and fundraising agency focused primarily on the nonprofit sector. We provide full-spectrum marketing and fundraising support, including strategic marketing consultation, website development, advertising management, email marketing, peer-to-peer counsel and support and more. We are committed to being efficient with the donor dollar while delivering client services with excellence. Apply by emailing a resume and cover letter with the subject line "Executive Assistant" to View email address on click.appcast.io. Streetlight Digital