Executive Assistant

Job Description

Job Description

We are looking for an experienced Executive Assistant to support senior leadership within a fast-moving and collaborative business environment. This long-term contract position is ideal for someone who thrives on organization, handles sensitive matters with discretion, and can keep complex priorities on track across multiple stakeholders and time zones. The role combines executive support, presentation development, reporting, and coordination of key initiatives to help leaders stay focused on strategic goals.

Responsibilities:
• Manage complex calendars for senior leaders, arranging meetings and planning schedules well in advance to ensure priorities are aligned effectively.
• Coordinate domestic and international travel arrangements, including itineraries, logistics, and timely processing of related expense documentation.
• Develop effective presentations, compile reports, and interpret data to support leadership decision-making and business planning.
• Provide administrative and project coordination support for special initiatives, helping keep deadlines, deliverables, and communications organized.
• Draft clear correspondence, internal updates, and meeting materials while maintaining accuracy and a high level of confidentiality.
• Assist with team events, site activities, and cross-functional efforts that strengthen collaboration across the organization.
• Build productive relationships with internal teams and external contacts to support smooth communication and execution of business priorities.
• Remain available for occasional urgent matters outside standard business hours when necessary, while maintaining respect for work-life balance.• At least 4 years of experience providing administrative support to executives or senior-level business leaders.
• Strong ability to assess competing priorities, apply sound judgment, and make thoughtful decisions in a fast-paced setting.
• Demonstrated business acumen with excellent organizational skills and the ability to manage multiple tasks at once.
• High level of professionalism with proven experience handling confidential information discreetly and responsibly.
• Advanced proficiency in Microsoft Office, particularly Excel and PowerPoint, with the ability to create reports and presentation materials.
• Self-motivated approach with a strong service mindset and the ability to work effectively with both internal and external stakeholders.
• Excellent attention to detail and the ability to anticipate executive needs before issues arise.