Administrative Assistant
FUNCTION ENTERPRISES, INC.
About Us:
Founded in 1983, we are a legacy commercial construction company specializing in commercial roofing and waste management/trucking services. Under new leadership since 2023, were combining our rich history with a fresh, modern vision. With a team of 95 strong and growing, were focused on excellence at every stepfrom job site to back officerooted in our core values of Endless Pursuit, Grit, Ownership, and Good to the Core.
Were on a mission to grow to three locations and $100M in revenue within the next decadeand were looking for someone to help us scale with intention and integrity.
About the Role:
Were looking for a proactive, detail-driven Administrative Coordinator to support our operations, leadership team, and evolving business systems. Youll be the glue that holds key admin functions togetherhandling day-to-day communications, scheduling, reporting, and keeping our back office running smoothly.
Responsibilities:
- Serve as the first point of contact for internal and external communications
- Schedule and coordinate meetings, travel, and calendars for leadership
- Assist in document preparation, project tracking, and office management
- Manage HR-related tasks, including onboarding, benefits coordination, and maintaining employee records
- Help implement new systems and workflows as part of our modernization effort
- Maintain digital filing systems and ensure data integrity
- Track and follow up on tasks and priorities for the ownership team
- Handle basic invoice processing tasks, including entering, tracking, and organizing vendor and customer invoices
- Track and maintain up-to-date vendor W-9s and Certificates of Insurance (COIs) for compliance and recordkeeping
- Support vendor coordination and waste management/trucking service scheduling as needed
What Were Looking For:
- 3+ years in an administrative, executive assistant, or office manager role (construction industry a plus)
- Tech-savvy: comfortable learning new systems; experience with Google Workspace, Microsoft Office, and project management tools
- Strong communicatorclear, professional, and approachable
- Hyper-organized, self-starter, and dependable
- Thrives in a growth environment and takes pride in problem-solving
- Aligns with our core values and mission
Bonus Points For:
- Experience supporting field teams or construction crews
- Exposure to systems like QuickBooks, Procore, ServiceTitan, or Viewpoint
- Prior work in a family-owned or fast-evolving business
Why Join Us:
- Be part of a meaningful transformation of a long-standing company
- Work closely with owners and leadership
- Strong team culture built on care, ownership, and craftsmanship
- Growth opportunities as we expand into new markets
- ...Technology Automation & Management, Inc. (TeAM) is seeking an Administrative Clerk III to provide strategic and operational coordination for TSA REMD leadership, including the REMDDirector, Deputy Director, and branch managers. The role extends beyond clerical duties...Suggested
Technology Automation & Management In
Springfield, VA1 day ago - ...About the Role: Were looking for a proactive, detail-driven Administrative Coordinator to support our operations, leadership team, and... ...coordinate meetings, travel, and calendars for leadership - Assist in document preparation, project tracking, and office management...SuggestedWork at office
FUNCTION ENTERPRISES, INC.
Annandale, VA11 hours ago $19 per hour
...Administrative Assistant General Description: The purpose of this position is to provide ENG/ESL administrative support to the division of Languages, Arts and Social Sciences at the Annandale campus. The administrative assistant helps to manage the day-to-day...SuggestedHourly payWork at officeNorthern Virginia Community College
Annandale, VA3 days ago- ...Administrative Assistant OBXtek is seeking an Administrative Assistant responsible for day-to-day administrative activities of our customer's organization. The Administrative Assistant also provides comprehensive executive support to the Office Director. The position...SuggestedLocal areaFlexible hoursShift work
ClearanceJobs
Springfield, VA3 days ago - We are seeking a highly detail-oriented Document Scanning Specialist to support a short-term project at our Springfield, VA location. This role is ideal for someone who works well independently, follows precise processes, and takes pride in accuracy. The position involves...SuggestedTemporary workWork at office
SNI USA Inc
Springfield, VA4 days ago $50k - $60k
...Administrative Assistant Nexgen Tooling is a leading manufacturer of high-performance cutting tools, specialising in tight-tolerance carbide tools for a diverse range of industries. Founded in 2016, we are committed to delivering exceptional quality, consistency, and...Full timeWork at officeBurjline Builders
Springfield, VA4 days ago$22 - $25 per hour
...Office Manager & Executive Assistant Part-Time (1520 Hours/Week) | Hybrid | $22$25/hour Reports to: Chief Executive Officer... ...the CEO, you'll coordinate office operations, finance and HR administration, organizational systems, and executive support. If you enjoy...Part timeWork at officeFlexible hoursVolunteer Fairfax
Fairfax Station, VA11 hours ago- Integrated Master SchedulerOwn your opportunity to support national defense. Your work will help keep critical operations secure and connected across the global enterprise directly, contributing to a mission that protects our nation every day.CIO Infrastructure Services...Contract work
General Dynamics Information Technology
Springfield, VA5 days ago - ...detailed and accurate data entry, including analyzing dispatch reports Coordinate crew and job scheduling Perform general administrative duties Assist other departments as needed Monitor job file status and job file audit status Maintain job file WIPs Monitor and ensure...Full timeWork at officeMonday to Friday
iicrc-careers
Alexandria, VA3 days ago - ...Information Technology, Management Information Systems, or related science, technology, and mathematics (STEM) degree; or in Business Administration or related field of study. Senior-level experience with IT technical development project or program scheduling. Senior-...Contract workTemporary work
Trinity Global Consulting
Springfield, VA10 days ago - ComForCare Home Care South Fairfax is seeking a Scheduling Coordinator to keep daily operations running smoothly. Based in Annandale, you’ll manage caregiver schedules, coordinate client services, and maintain clear communication between the office, field, and families ...Remote jobWork at office
- ...Req Name: Administrative Assistant 4 - CW Client: Lam Research Corporation Start: 03/30/2026 End: 03/24/2028 Description: Department: NA MICRON FIELD SERVICE Job Category: Administrative Job Title: Administrative Assistant 4 - CW Pay...Work at office
Fisec Global
Manassas, VA1 day ago - ..., and the media on issues related to legislation and federal benefits. Description Position Title: Receptionist / Administrative Assistant Department: Administration Reports To: Senior Director, Administration and Human Resources FLSA Status: Non-Exempt...Full timePart timeWork at officeMonday to Friday
NARFE
Alexandria, VA1 day ago - Job Position At Defense Logistics AgencyThis position is located at Defense Logistics Agency Fort Belvoir, Virginia.Child and Youth Services (CYS) Employee Childcare Fee applicable to employees working at least 15 hours per week:First Child: 100% childcare fee discount...
US Government Jobs
Fort Belvoir, VA6 days ago $73.5k - $83.9k
...Senior Administrative Assistant (Administrative Support Assistant III) - Network Product & Platforms Capital One is seeking an exceptionally bright, self-motivated, and experienced Administrative Support Assistant III. This pivotal role supports multiple executives...Full timePart timeWork at officeLocal areaImmediate startCapital One Financial Corp
McLean, VA5 days ago- ...(CYMS) to record transactions for customers and to enter data into predefined categories for reports and tracking. Provides administrative support including mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and...Hourly pay
US Department of War
Fort Belvoir, VA3 days ago $55k
...future. UHU delivers humanitarian, medical, and psychological assistance to those affected by the war while fostering education,... ...plight. We are looking for a competent and skillful Office Administrator to fulfill this key role. The ideal candidate will possess a...Work at officeUnited Help Ukraine
Fairfax Station, VA3 days ago- Job Description Job Description High level of customer service. Client, vendor and building management liaison. Offices, lounge(s) and common areas maintenance. Awnsering multy-line phone system, mail and package managment. Require following skills: Organizational...Work at office
Tysons Office Suites
McLean, VA2 days ago - ...Administrative AssistantThe Administrative Assistant provides administrative support to BIM Task Order program management office including document management, correspondence preparation, meeting coordination, and administrative task execution. This position is a hybrid...Contract workInterim roleWork at officeRemote work
ClearanceJobs
McLean, VA2 days ago - ...We are seeking a highly organized, discreet, and proactive Administrative Assistant to support mission-critical operations within the Intelligence Community. The ideal candidate excels in fast-paced, high-security environments, demonstrates outstanding judgment, and is...Work at office
TLA Inc
McLean, VA11 hours ago - ...Administrative AssistantServes as administrative assistant to a secondary, high, or alternative high school principal or a central office director or executive director; relieves supervisor of routine administrative tasks and ensures smooth and efficient operation of...Work at office
Fairfax County Public Schools
Fairfax, VA6 days ago - ...Administrative AssistantAssist the Executive Director, Director for Operations, Human Resources Director, and Managers with various administrative... ...program/person and take clear messages. Greet and provide assistance to visitors. Coordinate Employee and Client Satisfaction...Work at office
AccessStar Community Living Services
Manassas Park, VA5 days ago - ...Administrative Assistant TSCG, a privately held, commercial real estate company, is hiring an Administrative Assistant in our Vienna, Virginia office. This is an in-office position. Since 1984, our retail real estate platform has provided a full assortment of advisory...Work at officeLocal area
Tscg LLC
Vienna, VA2 days ago - ...Administrative Assistant Overview Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our...Full timeContract workWork at office
ClearanceJobs
Alexandria, VA2 days ago $66.6k - $111k
...Administrative AssistantAt Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people... .... Northrop Grumman is currently seeking an Administrative Assistant to support the Space Systems Business Development (BD) organization...Work at officeShift workNorthrop Grumman
McLean, VA5 days ago- ...leading the way in AI-powered collaboration, we'd love to meet you. In this role, you will: Manage calendars and schedules Assist with expense reports Research, book and change travel reservations Help team members with projects Find and book meeting...Worldwide
Cvent
McLean, VA21 hours ago - ...Administrative Assistant AB Facility Service is a trusted provider of professional cleaning and facility maintenance solutions. We work with commercial, industrial, and retail clients to ensure their spaces are clean, safe, and operating at their best. Known for our...Work at office
AB Facility
Woodbridge, VA3 days ago $20 - $26.44 per hour
...Administrative AssistantOLH Technical Services, LLC, a government contracting industry leader, is seeking an Administrative Assistant to join our team. This position is located in Manassas, VA.Position DescriptionThe Administrative Assistant will provide administrative...Contract workWork at officeLocal areaOLH Technical Services
Manassas Park, VA4 days ago$21.33 - $23.86 per hour
...Job Overview Provide comprehensive administrative and clerical support to the Defense Manpower Data Center (DMDC) and Defense Human Resources Activity (DHRA) using standard software tools, government systems, and established business processes. Ensure efficient document...Full timeWork at officeLocal areaCherokee Federal
Alexandria, VA5 days ago- ...Administrative Services RoleThe Administrative Services role provides dedicated administrative support to multiple client-serving Partners... ....) and maintains contacts and distribution lists (as needed)Assisting with promoting the required use of Guidehouse AgilQuest Forum...Work at officeLocal areaFlexible hours
Guidehouse
McLean, VA3 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Assistant. Be the first to apply!
- part-time administrative assistant work from home Burke, VA
- remote administrative Burke, VA
- administrative Burke, VA
- administrative & business operations Burke, VA
- administrative office technology Burke, VA
- spa administrative assistant
- administrative assistant pharmaceutical company
- housekeeping admin assistant
- inventory administrative assistant
- executive team assistant office manager