Office Administrator

Office Administrator (1465416) Little Canada, Minnesota Salary: USD26 - USD27 per hour Location: Little Canada, MN Schedule: Monday - Friday 8:30am-5pm Work Model: Full time on-site Pay:$26–$27 per hour (depending on experience) Position Overview We are seeking a professional and organized Office Administrator & Front Desk Coordinator to serve as the primary point of contact for clients, visitors, and incoming communications. This individual will play a vital role in maintaining an efficient and welcoming office environment while providing administrative support to leadership and staff. The ideal candidate is highly organized, customer-focused, and thrives in a busy office setting where multitasking and attention to detail are essential. This opportunity is based fully onsite in Little Canada, MN, and offers the chance to work within a collaborative, team-oriented environment while supporting individuals through important life planning and legal matters. Key Responsibilities Serve as the first point of contact by welcoming guests and creating a positive visitor experience. Manage a multi-line phone system, directing calls and taking messages as needed. Respond to email inquiries and online communications in a timely and professional manner. Coordinate appointments and maintain calendars for team members. Provide clients with accurate information regarding services and general inquiries. Maintain and update client records and information within company systems. Support daily administrative functions, including data entry, document preparation, and filing. Coordinate office supply inventory and place orders as needed. Arrange catering and meal orders for meetings and team events. Assist executive leadership with travel planning and logistics. Collaborate with internal departments to ensure smooth day-to-day operations. Handle sensitive and confidential information with professionalism and discretion. Qualifications Previous experience in reception, administrative support, customer service, or a similar office-based role. High school diploma or equivalent required. Strong verbal and written communication skills. Exceptional organizational abilities with the capacity to manage multiple priorities effectively. Comfortable working independently while maintaining a high level of productivity. Proficiency with office technology, including phone systems, email platforms, calendar management tools, and Microsoft Office applications. Experience working with CRM, client management, or customer service software preferred. Familiarity with virtual communication tools and conference platforms is a plus. Demonstrated ability to maintain confidentiality and exercise sound judgment. Professional and welcoming demeanor Detail-oriented and dependable Self-motivated with excellent follow-through Ability to adapt in a fast-paced, ever-changing environment Team player who enjoys supporting others and contributing to office success #J-18808-Ljbffr