Office Administrator

Office Administrator - New York Buying OfficeWHY JOIN BEALLS? At Bealls Inc., we've built our business around bringing brands, style and value to families while creating exceptional experiences for our guests for 111 years. A family-owned company with more than 660 stores across 23 states, we have remained true to our entrepreneurial spirit, core practices, and commitment to serving communities across the country. We are a leading off-price retailer with a loyal customer following and growing national presence, providing us a strong foundation for continued success and long-term growth. Talented, dedicated associates are central to everything we accomplish. As our business continues to grow and evolve, we're creating opportunities for associates to contribute in meaningful ways, build new skills, and grow their careers. We believe great results come from working together. We foster a collaborative environment where associates are empowered to share ideas, collaborate across teams and take ownership of their development. Our leaders are committed to providing support, guidance and opportunities that help people reach their potential. If you're looking for a place where connection matters, contributions are valued, and growth is part of the journey, Bealls Inc. offers the chance to build a rewarding career while helping shape our future.FUNCTION: The Office Administrator serves as the central operational resource for the New York Buying Office, providing office administration, reception services, office management, and merchandising support.INTERACTION: Partners closely with Merchandising, Human Resources, Information Technology, Finance, Legal & Compliance, Logistics, Marketing, Ecommerce, and Store Support teams.SUMMARY OF DUTIES AND RESPONSIBILITIES [ESSENTIAL FUNCTIONS]Reception & Visitor ExperienceProvide on-site reception coverage and serve as the first point of contact for visitors, vendors, associates, and business partnersManage reception operations including visitor inquiries, mail distribution, package handling, and shipping coordinationSchedule and coordinate vendor meeting rooms and ensure conference spaces are visitor-readyOffice AdministrationServe as a communication liaison between the New York Buying Office and the Florida Home OfficeCoordinate office communications, meetings, and expense reportingSupport onboarding activities, office setup, and training coordination for new associatesOffice Operations & FacilitiesOversee daily operations to maintain an efficient, professional, and productive office environmentManage office supplies, inventory, purchasing, and workplace resourcesCoordinate facility maintenance, repairs, and service vendor relationshipsOther duties as assignedMerchandising SupportManage product samplesCreate, maintain, and update purchase orders accurately and timelySupport item setup, maintenance, pricing updates, and product data integrityMonitor order status and proactively address discrepancies, delays, and system issuesQUALIFICATIONSRequired3+ years of experience in office administration, executive support, merchandising support, buying office operations, or a related business environmentExcellent communication, interpersonal, and relationship-building skillsProficiency with Microsoft Office applications including Excel, Word, Outlook, PowerPoint, and TeamsPreferredExperience in retail, merchandising, buying office, or fashion industry environmentsProject coordination or office management experience