Receptionist & Administrative Assistant

Administrative Assistant

Ellis partners with families to provide high-quality early childhood education in a warm, nurturing environment. A recognized leader in our field, we support children across the socio-economic spectrum, treasure diversity in all forms, and celebrate the joy of childhood.

Ellis Early Learning (formerly known as Ellis Memorial) is a vibrant, Boston-based nonprofit with a rich history founded in 1885. Ellis provides high-quality early education and care for infants, toddlers, and preschool children. Ellis is among the most socio-economically, racially, and culturally diverse organizations serving children in Boston. Through a partnership with Boston Public Schools, it operates four high-performing UPK classrooms. Ellis serves over 300 children annually at its campus in the South End and in Jamaica Plain.

Position Overview

Warmly, friendly and organized administrative assistant wanted for a busy early childhood education center. Must be a personable professional with strong communication skills, able to work well in busy settings with an upbeat attitude. A mission-driven professional who loves young children and can multi-task in a dynamic environment would be a great fit. This is a full time 40 hours weekly/80 hours bi-weekly) on site position.

Primary Responsibilities

• Warmly greeting and welcoming all families and guests
• Strong communication skills (written and verbal)
• Answering phones, transferring calls, relaying messages
• Responding to emails
• Logging volunteers and checking IDs at pick up when necessary
• Providing administrative and clerical support, particularly with regard to the Ellis meal program and attendance tracking
• Maintaining an organized reception space
• Providing classroom coverage in infant, toddler, and preschool classrooms when needed

The purpose of this description is to provide the major responsibilities of the position. It is not to be considered a complete statement of all elements of the work that may be performed.

Requirements

• Exceptional ability to manage time and handle multiple tasks and priorities
• Attention to detail and highly flexible
• Excellent communication skills with a positive, warm demeanor
• Strong ability to work in a collaborative environment
• Familiarity and ability to work effectively with families of diverse racial, ethnic, socioeconomic, and cultural (e.g., LGBTQ, military) backgrounds
• Dual or multi-lingual applicants are encouraged to apply

Competitive salary and benefits package including vacation and sick time, birthday holiday, health insurance, dental insurance, vision insurance, flex spending account, EAP and 401k. Please submit rsum and cover letter with salary requirements to View email address on click.appcast.io . Ellis is committed to providing competitive compensation and benefits commensurate with the professional qualifications and responsibilities of its staff.