Administrative Assistant

Cirrascale Cloud Services provides high-performance cloud infrastructure purpose-built for deep learning, generative AI, and large-scale AI inference workloads. We specialize in dedicated GPU cloud solutions tailored to the unique needs of startups, research labs, and enterprise AI teams. Our mission is to accelerate AI innovation by combining powerful hardware with white-glove service and flexible, custom-built environments. Position Summary The Accounts Payable & Accounts Receivable Specialist is responsible for executing day-to-day AP and AR activities, including invoice processing, customer billing support, cash application, and subledger maintenance using Microsoft Dynamics, Bill.com, and QuickBooks. This role will also have the opportunity to participate in ERP implementation initiatives and assist with general ledger activities under the supervision of the Accounting Supervisor, while maintaining strong internal controls and audit-ready documentation. Key Responsibilities Accounts Payable Process vendor invoices through Bill.com and record transactions accurately in Dynamics and/or QuickBooks Perform three-way matching (PO, invoice, receipt) and resolve discrepancies with internal stakeholders Maintain vendor records, including onboarding, W-9 collection, and payment method updates Prepare weekly payment runs (ACH, wire, and check) for management review and approval Reconcile AP subledger to the general ledger and support month-end close activities Support 1099 reporting and audit requests Accounts Receivable Draft customer invoices based on approved contracts, purchase orders, and delivery documentation for review and submission Coordinate with sales, operations, and finance to ensure billing accuracy and completeness Apply customer payments and perform cash reconciliations Monitor AR aging and prepare past‑due reports for management follow‑up Resolve billing discrepancies and respond to customer inquiries Maintain AR documentation to support audit and revenue recognition requirements ERP & General Ledger Support Participate in ERP implementation activities, including data cleanup, testing, and workflow support Assist with vendor and customer master file maintenance within ERP systems Perform routine GL tasks under supervision, such as posting approved journal entries, preparing account reconciliations, and supporting month‑end close Assist with fixed asset record maintenance and subledger reconciliations based on approved capitalization decisions Qualifications 3+ years of accounts payable and accounts receivable experience Hands‑on experience with Bill.com and QuickBooks; Dynamics experience preferred Understanding of AP/AR workflows and internal control principles Proficiency in Excel for reconciliations and reporting Strong attention to detail, organization, and follow‑up skills Ability to manage day‑to‑day workload and complete assigned AP, AR, and GL support activities in accordance with established month‑end and year‑end close calendars and related deadlines Core Competencies Accuracy and accountability Strong communication and cross‑functional collaboration Ability to work independently in a hybrid environment Willingness to learn and grow within an ERP‑driven accounting environment Salary Range The hourly range for the AP/AR position is $30 to $45 an hour. This pay range reflects the broad, minimum to maximum, pay range for this job for the location for which it has been posted. Compensation decisions are dependent on several factors including, but not limited to, an individual’s qualifications, location where the role is to be performed, internal equity, and alignment with market data. Comprehensive benefits package, including health, dental, and vision insurance, retirement plans, paid time off, and opportunities for professional development. Why Join Cirrascale? Join a growing team that’s pushing the boundaries of AI infrastructure. At Cirrascale, you’ll contribute to projects powering next‑generation AI applications while working with top‑tier hardware in a collaborative and innovative environment. From custom deployments to hands‑on customer support, every role here plays a part in enabling breakthroughs in AI. #J-18808-Ljbffr