Executive Assistant

Executive Assistant

Based onsite at Rocket Lab's headquarters in Long Beach, California the Executive Assistant is responsible for complex calendar management and scheduling of internal and external meetings across multiple time zones, handling expenses, multi-tasking during ad hoc projects, preparing documentations for meetings, assisting with presentations and a variety of other day-to-day administrative tasks.

This is an exciting role that requires superior attention to detail, great organization and prioritization skills and the ability to plan ahead and to meet tight deadlines, all while juggling multiple critical requests. This role will support the Executive leadership team, with deliverables required for internal leadership, board of directors, and investors.

What You'll Get To Do:

• Support managing calendars, preparing for presentations, company meetings and other key events
• Plan travel itineraries and make travel arrangements both domestically and internationally, including reservations for events and dining as needed
• Assist in organizing, and execution of meetings, conferences, and off-site events
• Reconcile and prepare expense reports
• Document and distribute meeting minutes and action items
• Greet guests and assist with special projects relating to guest/visitors
• Responsible for replenishing office supplies
• Other duties as assigned

You'll Bring These Qualifications:

• Associate's degree
• 5+ years of administrative experience
• Expertise in Microsoft Office Suite (Word, Excel, Outlook, and other)

These Qualifications Would Be Nice To Have:

• Bachelor's Degree
• Experience in a fast-paced, corporate environment
• Maintains high level of integrity and discretion
• Outstanding writing and verbal communications skills
• Excellent organization, planning, time management, and problem-solving skills
• Highly motivated and able to work effectively with minimal supervision

Additional Requirements:

• Ability to sit for extended periods and operate computer, keyboard, and office equipment
• Clear vision for reading documents, viewing computer screens, and distinguishing details at varying distances
• Ability to professionally communicate verbally and in writing with team members, management, and external stakeholders
• Mobility to move between buildings, attend meetings, and access different work areas
• Occasional exposure to manufacturing environments with moderate noise levels, dust, and fumes

Level and base salary will be determined on a case-by-case basis and may vary based on the following considerations: job-related knowledge and skills, education, and experience. Base salary is just one component of our total rewards package at Rocket Lab. Employees may also receive company equity and access to a robust benefits package including: top tier medical HMO, PPO & a 100% company-sponsored medical HSA plan option, dental and vision coverage, 3 weeks paid vacation and 5 days sick leave per year, 11 paid holidays per year, flexible spending and dependent care savings accounts, paid parental leave, disability insurance, life insurance, and access to a 401(k) retirement plan with company match. Other perks include: Discounted employee stock purchase program, subsidized EV charging stations, onsite gym, food and drinks, and other discounts. Eligibility for benefits may vary based on employment status, please check with your recruiter for a comprehensive list of the benefits available for this role. Benefit programs are subject to change at the company's discretion.

Base Pay Range (CA Only)

$80,000 - $125,000 USD