Executive Assistant

Job details

Domain

Performance and Support

Job field / Job profile

Administrative - Administrative

Job title

Executive Assistant

Employment type

Permanent

Professional category

Administrative staff

Part time / Full time

Full-time

Job description

The Executive Assistant position provides executive administrative support services to assigned company executives including the EVP or CEO. Responsibilities cover a wide variety of tasks that require a high degree of confidentiality and professionalism. Areas of support include, but are not limited to, use of Outlook for executive calendar management and coordination of meetings, PowerPoint presentation and general report preparation, data compilation, making domestic and international travel arrangements, completion of and filing of expense reimbursements, as well as special projects as they arise.


The position involves a high degree of interaction with all levels of management, external vendors/guests and internal employees. Tasks range from simple to complex. Organization, follow through, attention to detail, confidentiality, and communication skills are critical factors in the daily administration of this position. This position is expected to work independently using technical judgment, while executing multiple tasks.

Summary of Duties:
• Actively pursues continuous improvement and ease of doing business to meet or exceed the Executives' needs and to further overall company goals and objectives.
• Management of various executive daily, weekly, monthly calendars.
• Responsible for Executives' expense reports and purchase orders.
• Coordinate travel logistics for purpose of business travel - lodging, air reservation, rental car, etc.
• Responsible for a department procurement card and the monthly reconciliation of the statement.
• Preparation of letters, reports, forms, schedules, and other materials.
• Development, preparation or the editing of presentations.
• Track department, or group level, performance (KPIs) and publish accordingly.
• Maintain multiple department's organization chart.
• Coordination of various meetings and events, on and off-site. Internal/External customers.
• Collects and enters data into spreadsheets and uses expertise & to reduce and analyze this data.
• Creates and maintains accurate filing systems.
• Collaborates with other administrative staff and/or management, as necessary.
• Assists other departments with special projects.

General Duties:
• All employees have an affirmative duty to protect and maintain the confidentiality of the Safran proprietary information.
• All employees are required to productively react to change and handle other essential tasks as assigned now or in the future.

Candidate skills & requirements

Qualifications:
Education: High School diploma or equivalent.
Experience: 8+ years of high level administrative support, 5 years supporting senior executives
Computer Skills:
• Strong Microsoft Office (Outlook, Excel, Word, PowerPoint, Access, Project, etc.) skills
• Familiarity with picture editing.
• Technical skills demonstrating ability to host video/non-video conference meetings, etc.
Other Skills:
• Excellent organizational skills
• Impeccable oral and written communication skills
• Demonstrated ability to handle multiple projects and assignments with attention to detail
• Problem solving, well organized, detailed oriented and accurate.
• Understanding of necessity to maintain strict confidentiality.

Additional Preferred Skills: (not required)
• Associate or Bachelor's degree or higher
• 10+ years of administrative support experience with at least 7 years supporting a senior executive

Description: Senior-level position within role.


Annual salary

$38.43 - $44.39 Hourly

Job location

Job location

North America, United States, California, Los Angeles

City (-ies)

CA 90746 Carson

Applicant criteria

Minimum education level achieved

High School Diploma/GED Equivalent

Minimum experience level required

More than 8 years

ITAR Controlled Position: Select "Yes" if role requires U.S. citizenship/permanent residency

No