Legal Secretary

We are seeking an experienced Legal Secretary to provide high-level administrative and litigation support to a team of attorneys. This role is ideal for a detail-oriented professional who thrives in a fast-paced legal environment and can effectively manage multiple priorities while maintaining accuracy and professionalism.

This position is based in Chicago, IL and offers a hybrid schedule (23 days in office).

Key Responsibilities

• Coordinate and manage attorney workflow, ensuring timely completion of assignments and deliverables
• Collaborate with internal support teams (calendar management, billing, administrative services) to streamline operations
• Review and track court deadlines, proactively notifying attorneys of key dates
• Prepare, format, and finalize legal documents including pleadings, filings, and correspondence
• Generate and update Tables of Contents (TOCs) and Tables of Authorities (TOAs)
• Handle electronic filing (e-filing) with courts and administrative agencies in compliance with applicable rules
• Maintain organized case files and document management systems
• Assist with new matter intake and ensure accurate data entry
• Coordinate transcription, printing, and document assembly as needed
• Maintain attorney contacts and distribution lists within internal systems
• Track daily assignments and maintain task logs
• Support billing processes, including pre-bill review when applicable

Qualifications

• 810+ years of experience supporting attorneys in a litigation environment
• Strong knowledge of court procedures, rules, and e-filing systems
• Exceptional organizational and time management skills with the ability to prioritize effectively
• Ability to anticipate needs and proactively manage competing deadlines
• Advanced proficiency in Microsoft Office (Word, Outlook, Excel) and Adobe
• Experience with document management systems (e.g., NetDocuments or similar platforms)
• Familiarity with legal document preparation tools (such as TOC/TOA software)
• Strong written and verbal communication skills
• High level of attention to detail and accuracy
• Solid understanding of legal terminology and processes

Compensation & Benefits

• Competitive hourly pay range ($48.35-60.43/hour) based on experience and qualifications
• Eligibility for performance-based bonuses
• Comprehensive benefits package may include:
• Medical, dental, and vision coverage
• Retirement savings plan (e.g., 401(k))
• Paid time off and holiday pay
• Parental leave and family support programs
• Wellness initiatives and employee assistance programs
• Life and disability insurance

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers

San Francisco Fair Chance Ordinance