Executive Assistant to the Provost

George Fox University's Academic Affairs Office is seeking a detail-oriented and hospitable communicator to serve as our Executive Assistant to the Provost. About the Job This role is best suited for a person who is skilled at anticipating needs, tenacious about details, masterful at navigating a steady stream of tasks that vary in both urgency and complexity, and also given to hospitality. George Fox University, a Christ-centered community, prepares students spiritually, academically, and professionally to think with clarity, act with integrity, and serve with passion. Professors teach all truth as God's truth, integrating all fields of learning around the person and work of Jesus Christ, bringing the divine revelations through sense, reason, and intuition to the confirming test of Scripture. As a Christ-centered community, George Fox University is an institution that values diversity as an essential dimension of God's design for human communities. Job responsibilities include, but are not limited to: Executive Logistics & Strategic Triage (25%) Managing the Provost's calendar and executive inbox by independently prioritizing requests against university strategic priorities. Preparing briefing materials for cabinet-level meetings, drafting sensitive communications in the Provost's distinctive voice, and managing complex travel and expense reporting through Concur. Reviewing and routing divisional approval requests, handling routine matters independently, and escalating strategic exceptions as appropriate. Faculty Personnel Governance (20%) Managing the confidential Provost- and Board-facing stages of the faculty peer review lifecycle. Tracking faculty eligibility, updating decision materials, coordinating with review committees, and securely delivering final advancement materials to the President and Board. Authoring and managing highly confidential personnel correspondence, including grievances and disciplinary actions. Governance & Leadership Liaison (20%) Serving as the primary administrative contact and recorder for key governance bodies, including the Academic Committee of the Board of Trustees (ACBOT) and the Administrative Leadership Team (ALT). Managing governance communication channels through Google Groups and coordinating and training divisional Executive Assistants across the university. Major Event Strategy & Program Management (25%) Leading the Commencement Committee and managing faculty experience logistics for Commencement. Directing the Meet Your Major welcome event in collaboration with divisional Executive Assistants. Supporting the Provost's speaking engagements by preparing presentation slides, briefing binders, and run-of-show materials. Academic Records (10%) Managing the administration of Academic Honesty cases and Grade Appeals. Reviewing and issuing official mid-semester grade reminders and Provost-signed faculty alerts. Communicating effectively and courteously with others, including employees, students, and the public, in a spirit of teamwork, respect and customer service. By actions, words, and lifestyle, be a Christian role model to students, whether through casual contact or in a formal supervisory role. Demonstrated experience working cross-culturally with respect, appreciation, and humility. Other duties as assigned. Position Boundaries (Explicit Exclusions) This role focuses on executive-level strategy, governance, faculty affairs administration, and institutional leadership support; it explicitly excludes physical office management or hospitality responsibilities for the Academic Affairs Office suite. It does not perform front‑end administrative logistics for the faculty peer review process, including folder creation, document collection, or review packet formatting. It does not complete routine PeopleSoft data entry for course or instructor tables. A Day in the Life of This Position You'll start your morning triaging the Provost's calendar to pivot around an urgent operations meeting. By mid‑morning, you shift to meeting with the Personnel committee chair to finalize tenure deliberation schedules. After a sync with the Academic Operations Coordinator on portfolio audit timelines, your afternoon is spent prepping the platform run‑of‑show binder for an upcoming Board of Trustees presentation. You'll close the day adjusting inbox filters to keep the executive team agile, protected, and aligned with the university's mission. We're looking for candidates who have: Extensive experience providing executive-level support to a C-suite executive, vice president, or senior academic administrator, preferably within a higher education environment. A proven track record of handling highly confidential personnel records, legal compliance matters, or board-level documentation with exceptional discretion. The ability to independently assess competing priorities, exercise sound judgment, and effectively manage multiple high-priority responsibilities in a fast‑paced environment. Exceptional written communication skills, including the ability to write in an executive leader's voice, along with proficiency in Google Workspace, Google Groups, and Concur. Legal authorization to work in the United States. This position does not offer visa sponsorship; therefore, only applicants who do not require sponsorship for employment visas now or at any point in the future should apply. A commitment to the University's Theology of Racial and Ethnic Diversity. A desire to work with a diverse community of students and employees who represent various cultures, backgrounds, abilities, ethnicities, political views, and expressions of Christian faith. A personal commitment to Jesus Christ and express their Christian testimony in a church. In addition, employees agree to live in agreement with the Community Lifestyle Statement and affirm the theological commitments expressed in the Statement of Faith. Job information Hours Per Week: 40 hours per week, 12 months of the year (1.0 FTE) Primary Work Location: Newberg Campus Working Conditions: Physical requirements are those of a normal office environment. Supervisor: Provost Benefits A strong Christian vision and mission‑led organization with opportunities for your growth and contributions. Wonderful Christian peers and a vibrant student population. A beautiful and peaceful campus environment with areas to walk and coffee shops and restaurants close by. Free Fitness Center membership. Free parking. Rich employee benefit package. Equal Employment Opportunity Policy The university is an equal‑opportunity employer. Every employee has the right to work in surroundings free from all forms of unlawful discrimination. It is our policy to make decisions about applicants and employees without regard to sex, age, race, color, marital status, national origin, disability, veteran status, or any other status to the extent prohibited by applicable local, state, or federal law. This prohibition applies not only to the recruiting and hiring process but to all facets of the employment relationship, including promotion, pay, training, classification, performance reviews, discipline, and termination. George Fox is owned by the Northwest Yearly Meeting of Friends Church and its mission is distinctly Christian. Employees are required to agree with and abide by the university's faith statement and its statement of community responsibilities. Within the context of this agreement and commitment, employment opportunities are otherwise available to all persons on the basis of their experience and skills. In the recruiting process, the university may make special effort to solicit applicants from underrepresented groups. This is done as an affirmative step to increase the representation of these populations in the university's workforce to better match their availability in the labor market. Hiring decisions are based on the applicants' qualifications as they relate to the needs of the position. #J-18808-Ljbffr