Executive Assistant

Executive Assistant/Health Services Coordinator

Location: Lester, PA 19113 or Newtown Square, PA, 19073 Contract role

Softwares needed SharePoint, Visio, MS office skills Coordinating events, planning and C-Level support

The Health service Associate Services Coordinator will assist the local office as well as the HS Associate Services Manager with the new associate onboarding and associate off-boarding, workstation set-up, event planning as well as miscellaneous other office coordination responsibilities as assigned. The position will be responsible to document, track and respond to all occupancy and space planning requests for new hires, training classes and moves. Under the general direction of the Health Services (HS) Associate Services Manager, the HS Associate Services Coordinator plays an integral role in the day to day operations of the local area, in collaboration with HS Associate Services, Corporate Facilities & Human Resources.

Principal Accountabilities:

• Oversee and assist with the HS onboarding and off-boarding in collaboration with HS Associate Services, Corporate Facilities, Information Systems and Human Resources
• Coordinate onboarding activities for new hires and transfers providing multi-campus support; ensure timely and consistent onboarding across all of HS; to include requests for technology and equipment, space assignments, and supplies
• Support the coordination of the HS Associate Incentive & Recognition Programs in alignment with HS, as well as corporate policies and procedures. Responsibilities can include but are not limited to planning events, coordinating logistics, ordering supplies, preparing awards, etc.
• Coordinate associate engagement activities for multi-campus event support to include support for "Associate Appreciation Week" and other special associate events.
• Coordinate and support organization wide initiatives.
• Communicate in a clear and professional demeanor with all levels of the organization.
• Oversee the purchasing of all HS office supplies and equipment in the local office sites, guaranteeing adequate supplies are on hand while ensuring cost containment.
• Enter Zycus Requisitions in support of HS supply purchasing needs ensuring needs are met in a timely manner when needed.

Skills:

• 5+ years Office Coordination Experience. Excellent collaboration skills
• Advanced skills in all Microsoft Office tools
• Ability to identify problems, collect & analyze information and recommend solutions
• Ability to plan, organize and handle multiple tasks independently
• Excellent interpersonal skills
• Ability to apply effective written and oral communication skills to explain, clarify, analyze and resolve issues
• Good problem solving and decision-making skills

Education: Bachelor's Degree or equivalent work experience.