Administrative Professional

Job Title: Administrative Professional

Location: Menlo Park, CA

Salary Range: $130,000 $150,000

Bonus: Up to 20%, paid overtime

Hours: Full-time, MondayFriday (4 days in office / 1 day remote)

A leading private investment firm is seeking an experienced Administrative Professional to support a group of senior executives and investment professionals. This role requires discretion, strong judgment, and the ability to manage complex priorities in a fast-paced environment.

Key Responsibilities:

• Manage high-volume, complex calendars with strategic prioritization.
• Coordinate internal and external meetings and liaise with internal and external assistants amid frequent schedule changes.
• Arrange domestic and international travel and prepare expense reports.
• Ensure executives are fully prepared for meetings by organizing materials and documentation.
• Maintain accurate contacts and manage confidential files with discretion.
• Provide backup administrative coverage and support ad hoc projects as needed.

Qualifications:

• 7+ years of administrative experience, ideally within private equity, investment management, or financial services.
• Bachelors degree strongly preferred.
• High proficiency in Microsoft Office.
• Highly organized, detail-oriented, and able to support multiple senior professionals.
• Professional, proactive, and trusted team player with sound judgment.

Additional Compensation & Benefits:

• Eligible for Equity Participation Program (EPP).

Please submit your resume for consideration!

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