Administrative Assistant

Administrative Assistant

We are seeking a proactive and detail-oriented Administrative Assistant to support a team of professionals in a fast-paced office environment. This role will be responsible for coordinating schedules, managing travel arrangements, supporting office operations, and ensuring administrative processes run smoothly. The ideal candidate is highly organized, adaptable, and comfortable working with multiple personalities and competing priorities.

Key responsibilities include:

• Providing administrative support to a team of approximately 6-8 professionals
• Managing calendars, scheduling meetings, and coordinating appointments across multiple stakeholders
• Coordinating domestic and international travel arrangements, including flights, hotels, transportation, and itineraries
• Organizing meetings, conference room logistics, catering, and other event-related details
• Preparing, editing, formatting, and distributing presentations, reports, and business documents
• Processing expense reports and assisting with various administrative workflows
• Serving as a liaison between internal teams, vendors, and external contacts
• Maintaining organized records, files, and documentation
• Assisting with office coordination and special projects as needed
• Anticipating team needs and proactively addressing administrative requests

Qualifications:

• 2+ years of administrative support experience
• High School Diploma or equivalent required
• Experience managing calendars and coordinating travel arrangements
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
• Strong written and verbal communication skills
• Excellent organizational and time management abilities
• Ability to work independently and manage multiple priorities simultaneously
• Professional demeanor and strong customer service mindset
• Experience supporting multiple individuals within a fast-paced environment

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.