Administrative Assistant

Benefits Competitive pay and benefits, including Day 1 Health & Wellness Benefits, Employee Stock Purchase Plan, 401K Employer Matching, Education Assistance, Paid Time Off, and much more Growth opportunities performing essential work to support America’s food distribution system Safe and inclusive working environment, including culture of rewards, recognition, and respect Overview As the Administrative Assistant, you will play a pivotal role in supporting our executive leadership team. Your responsibilities will include handling administrative tasks, collaborating on critical projects, and ensuring the smooth flow of daily operations. With your exceptional attention to detail and ability to prioritize tasks effectively, you will help drive the team's efficiency and productivity. This role offers a highly rewarding onsite opportunity in Westlake, TX. Position Responsibilities Provide exceptional administrative support to multiple senior executives and the executive assistant Manage executives' schedules, including calendar management, meeting coordination, and travel arrangements Coordinate and attend meetings as needed Coordinate and pick up lunch for meetings and other events Assist with budget management and expense reports Collaborate with other members of the organization on various projects and initiatives Conduct research and compile data for reports and presentations Answer phone calls, respond to emails, and handle incoming and outgoing correspondence Manage confidential information and ensure proper handling of sensitive materials Build and maintain relationships with clients, vendors, and stakeholders Act as back-up coverage for the receptionist and facilities Other duties as assigned by executives or management Performs other related duties as assigned Required Qualifications High School Diploma or GED Ability to work in office 5 days a week Excellent organizational and time-management skills Strong communication skills, both written and verbal Proficient in Microsoft Office suite and other relevant software programs Ability to prioritize tasks and manage multiple projects simultaneously Exceptional attention to detail and accuracy Ability to handle confidential and sensitive information with discretion and professionalism Ability to work independently and as part of a team Strong problem-solving skills and ability to think critically Flexibility and adaptability to changing priorities and deadlines Positive attitude and professional demeanor Strong work ethic and commitment to excellence #J-18808-Ljbffr