Executive Assistant - Behavioral Health

Job Description

Job Description

Executive Assistant – Behavioral Health

Location: Boca Raton, FL | Full-time
Compensation: $65,000–$90,000 (based on experience)

Position Overview:

High-demand role supporting Chief Revenue Officer and Director of Operations during rapid company expansion. Occasional evenings and weekends required during project deadlines and critical initiatives. Strong career growth opportunity in healthcare administration, revenue cycle management, and operations strategy. Ideal for someone eager to learn fast and grow with a scaling organization.

Key Responsibilities:

Executive & Administrative Support

• Manage calendars, meetings, and administrative coordination for C-level leadership
• Prepare data, agendas, and metrics for executive meetings
• Track action items and maintain organized executive documentation
• Serve as gatekeeper for facility and billing KPIs; develop understanding of KPI impact on revenue

Hiring & Talent Coordination

• Screen resumes and coordinate interviews across 40+ employees in 5 departments
• Support candidate screening, reference checks, and onboarding logistics
• Assist with recruitment communications
  

Data & Analytics Support

• Extract and organize data from EMRs, billing systems, and reports into executive dashboards
• Maintain recurring KPI reports (census, collections, VOBs, claims, reimbursement trends)
• Ensure reporting accuracy and timeliness for executive decision-making
• Progress into trend analysis and strategic decision support

Required Qualifications:

• 3+ years as Executive Assistant, Operations Assistant, Project Coordinator, or related role
• Proficiency in Google Workspace and/or Microsoft Office (Excel/Sheets essential)
• Strong organizational skills and attention to detail
• Excellent written and verbal communication
• Comfort analyzing spreadsheets and performance metrics
• Ability to handle confidential clinical, financial, and HR information discreetly
  

Preferred Qualifications:

• Healthcare, behavioral health, or revenue cycle experience
• C-level or director-level support experience
• Hiring and interview coordination background
• EMR, billing platform, CRM, or reporting system experience
  

Benefits: Medical, dental, vision insurance; paid time off; sick time; holidays; professional development