Recruiter/HR Assistant

POSITION: Recruiter/HR Assistant

LOCATION: Pioneer, San Jose, CA 95118

REPORTS TO: Recruiter/Administrator

STATUS: Full-time, Exempt

COMPENSATION: $91,936/Annually

ABOUT HOMEFIRST

Established in 1980, HomeFirst is a nonprofit organization passionately working to end homelessness. We serve the Bay Area community through low-barrier programming and systems leadership – meeting each person where they are by offering support and resources that address immediate and long-term housing needs. With nearly 45 years of experience, we view housing as a fundamental human right and understand that solving homelessness requires a collaborative effort.

OUR VALUES

• Kindness: We act with empathy toward others.

• Passion: We ignite change to fulfill our mission.

• Excellence: We deliver exceptional service to our communities.

THE OPPORTUNITY

The HR Assistant/Recruiter is a critical contributor to the success of our agency’s mission to end homelessness. As part of the HR team, this position will provide administrative HR support for the functioning of the department with an emphasis on recruitment. Reporting to the Recruiter Administrator, this position is primarily tasked with sourcing and attracting talent and facilitating the hiring process.

REPORTING RELATIONSHIPS

This role reports to the Recruiter Administrator.

PRIMARY RESPONSIBILITIES

• Process full cycle recruiting: maintain personnel requisitions/edit and post job descriptions, prepare offer letters, process new hires/on-boarding, including pre-employment testing (background checks, TB tests, etc.)

• Sourcing and attracting candidates by using databases, social media, job fairs, and other methods

• Screening and interviewing candidates for open positions

• Assessing candidates' skills, qualifications, and fit for the role and the company

• Communicating necessary information to candidates and hiring managers

• Managing background and reference checks, paperwork, and employment law compliance

• Tracking staffing information and metrics

• Facilitate new hire orientations, including maintaining new hire packets and documents

• Maintain employee records and tracking for TB testing, trainings, certificates/licenses, I-9s/E-Verify, etc.

• Process Authorized Drivers, including reviewing and maintaining Driver documents and DMV Employer Pull Notice program

• Assist/guide supervisors and employees with HR questions/processes

• Review and process employee status changes for eligibility and position requirements; update employee data as needed

• Assist with correspondence, record-keeping, file set-up and maintenance, and other office tasks

• Perform other duties as assigned by supervisor

CANDIDATE QUALITIES

The HR Assistant/Recruiter is meticulously organized and diligent with documentation; they are collaborative and partner well to achieve shared goals; their customer service is impeccable, and their follow-through is appreciated by those around them; communication is key to their success, and they are a life-long learner.

Skills, Abilities, and Knowledge

• Intermediate knowledge and use of HR systems/ATS Systems
• Ability to research and analyze information with high attention to detail and accuracy
• Ability to maintain confidential/sensitive information Strong Microsoft Office, Outlook calendar, and other computer skills (ATS, E-Verify, DMV EPN system, etc.)
• Strong written and oral communication skills, including business writing and proofreading
• High level of flexibility and ability to prioritize appropriately
• Able to work with people of diverse social backgrounds and professional rank
• Ability to take direction High level of professionalism
• Dependable, communicates clearly and respectfully
• Able to perform sedentary work
• Able to lift up to 30 lbs. on occasion
• Ability to use keyboard and read computer screens for extended periods
• Able to stand/sit for extended periods, kneel, reach and bend related to the completion of duties

This role is further responsible for modeling the values and principles of HomeFirst within the agency and the broader community.

• The HR Assistant/Recruiter is relentless in their commitment to ending homelessness via the principles of Housing First and Harm Reduction.

• The HR Assistant/Recruiter can collaborate seamlessly with employees across the organization, external stakeholders, and our communities.

• HomeFirst is a multifaceted company in a diverse field, and the HR Assistant/Recruiter desires to work with people from various social and economic backgrounds.

BENEFITS

HomeFirst provides comprehensive benefits, including 100% employer-paid medical, dental, and vision coverage and additional wellness options like chiropractic care, mental health support, pet insurance, and an Employee Assistance Program. We offer a 401(k)-retirement plan with generous matching, life and disability insurance, flexible spending accounts, commuter benefits, and workers’ compensation. Employees enjoy 12 holidays, sick leave, and PTO starting at 15 days annually, increasing with tenure, plus 8 hours of civic engagement leave annually to volunteer.

ORGANIZATIONAL EQUITY STATEMENT

At HomeFirst, diversity, equity, and inclusion guide our services, workplace, and decisions. Recognizing housing as a social justice issue, we prioritize equitable practices, honor lived experiences and uphold dignity for all. By fostering belonging, accountability, and continuous improvement, we embed DEI values in our processes, recruitment, and leadership, striving for excellence at every level.

HomeFirst Services is proud to be an Equal Opportunity and Affirmative Action employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other status protected by law. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local law. Additionally, HomeFirst Services participates in the E-Verify program, as required by law.

HomeFirst Services is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or accommodation due to a disability, please let your recruiter know

QUALIFICATIONS (YOU HAVE)

Education and Experience

Although we value academic achievement, we recognize and celebrate individual journeys therefore, experience and knowledge are prioritized.

• High school diploma minimum
• Minimum 3 years of HR experience w/emphasis in recruitment
• Knowledge of Human Resources procedures, laws, and policies strongly preferred