Montessori Administrative Assistant

Administrative Assistant - Position Overview Our accredited Montessori school is seeking a warm, organized, and adaptable Administrative Assistant to serve as a vital member of our school community. This role is more than administrative; it is a cornerstone of connection, communication, and care. The Administrative Assistant helps sustain the prepared environment by ensuring that daily operations run smoothly while supporting children, guides, and families with grace and professionalism. The ideal candidate embodies a calm, welcoming presence, values relationships, and thrives in a collaborative, child-centered environment. Flexibility, attention to detail, and a joyful, service-oriented mindset are essential in this fast-paced and meaningful role. Key Responsibilities Financial & Operational Stewardship Maintain accurate financial records using QuickBooks, including tuition management and reporting. Assist with payroll processing and documentation. Support families with tuition accounts in a respectful, timely, and solution-oriented manner. Student Records & Attendance Maintain and update student information through PowerSchool. Track daily attendance and support student check-in/check-out procedures. Ensure records reflect the integrity and confidentiality expected in a Montessori setting. Office & Community Connection Serve as the first point of contact for families and visitors, creating a welcoming and peaceful entry into the school. Answer phones, respond to emails, and manage daily correspondence with professionalism and warmth. Support the flow of the school day by managing office operations, including door access and visitor coordination. Assist with student registration and enrollment processes. Child Well-Being & Safety Administer medication in accordance with school policies and best practices. Gently support children’s needs as they arise, ensuring safety, comfort, and dignity. Collaboration & Prepared Environment Act as a liaison to the Development Committee, supporting communication and organization. Order and maintain supplies to ensure classrooms and offices remain well-prepared. Support guides and leadership with administrative needs. Contribute to a cohesive, respectful, and responsive school culture. Perform other duties as needed in support of the community. Qualifications Experience in administrative or office support roles preferred. Familiarity with QuickBooks, PowerSchool, or similar systems is beneficial. Strong organizational skills and ability to manage multiple priorities with calm efficiency. Excellent written and verbal communication skills. Demonstrates discretion, professionalism, and respect for confidentiality. Ability to work independently while contributing to a collaborative team. Appreciation for Montessori philosophy and a willingness to support its principles in daily practice. Work Environment & Benefits A nurturing, child-centered Montessori community. Accredited school committed to authentic Montessori practices. Supportive, collaborative, and mission-driven team. Engaging, fast-paced work environment with meaningful interactions. Flexible and responsive workplace culture. Paid Time Off (PTO). Our Commitment In a Montessori environment, every role contributes to the whole child. The Administrative Assistant helps create the conditions for independence, respect, and joyful learning to flourish. This position is ideal for someone who finds purpose in supporting both the seen and unseen work that allows a school community to thrive. #J-18808-Ljbffr American Montessori Society Inc