Executive Administrative Assistant - Leadership Team

Job Description

Job Description

Description:

The Executive Administrative Assistant provides high-level administrative support to the Leadership Team and works closely with the organization’s administrative support staff on general administrative functions and activities of the office.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Include the following. Other duties may be assigned.

• Provides high-level administrative support and assistance to the Leadership Team
• Provides clerical support when needed to assist administrative staff with assigned administrative
• duties such as answering phones, sorting and distributing mail, and preparing documents
• Performs clerical and administrative tasks including drafting communications, schedules, reports
• and other documents for senior staff
• Arranges travel and accommodations
• Coordinates meals for meetings and coordinates company-wide team member events
• Extends hospitality to visitors, team members and other guests to the office or company
• Participates and is an active member of the Employee Appreciation Committee
• Performs office tasks including maintaining records, ordering supplies, and performing basic
• finance support
• Creates and administers budgets for office supplies, equipment, and contract services
• Identifies opportunities for cost savings and improvements in assigned areas; recommends and
• implements policy or process changes as needed.
• Prepare and coordinate Board reports and meetings (quarterly)
• Handle companywide communications across the Brubacher Family of Companies
• Manages company-branded apparel
• Coordinates employee service award program
• Supports other related, varying needs of assigned departments and staff
• Performs additional duties as assigned by the Leadership Team and others

EDUCATION and/or EXPERIENCE:

• Associate degree in office administration or related field preferred.
• At least 2+ years of related experience required