Legal Administrative Assistant

Description

Must be bilingual in English and Spanish

Job Title: Bilingual Legal Assistant / Legal Administrative Assistant

Location: Queens County, NY (In-Office)

Job Type: Full-Time

Salary: $62,000 - $72,000 per year

Schedule: Monday - Friday, full-time in the office/40 hours a week

A busy, growing general practice law firm located in Queens, New York, is seeking a detail-oriented and motivated bilingual Spanish/English Legal Assistant to support our litigation law team. We pride ourselves on delivering high-quality legal services and maintaining a collaborative, fast-paced work environment. We need a bright, organized team member to join our office.

Position Summary

The Legal Assistant will work closely with our managing attorney to manage daily administrative tasks, organize case files, and assist with document preparation. The ideal candidate possesses exceptional organizational skills, strong written communication abilities, and a basic understanding of New York court filing procedures.

Key Responsibilities

• Document Management: Draft, format, proofread, and edit legal documents, correspondence, and basic pleadings.
• Case Management: Maintain, organize, and update physical and electronic case files using the firm's case management software.
• Court Filings: Coordinate electronic court filings (NYSCEF) and track critical calendar deadlines, court appearances, and discovery schedules.
• Communication: Serve as a primary point of contact for clients, court clerks, and opposing counsel with high professionalism.
• Administrative Support: Manage attorney calendars, schedule depositions and client meetings, handle incoming mail, and perform general office duties, including answering client phone calls and emails in English and Spanish.

Compensation:

Salary: $62,000 - $72,000 (based on experience).

• In addition to base salary, this position is eligible for a performance-based year-end bonus. Bonuses are tied to firm performance and individual contribution, including case preparation, case development, and overall impact on results. High performers have the opportunity to earn above base compensation.

Additional benefits include:

• Paid time off (2 weeks after one year)
• Standard national holidays.
• Year-end bonus
• Matching 401(k) (up to 3% of yearly salary)
• 2 weeks' vacation (after 1 year)
• Opportunity for growth

Responsibilities

• Conduct in-depth legal research utilizing Westlaw and/or LexisNexis.
• Draft legal memoranda, briefs, motions, and discovery requests/responses.
• Assist with electronic case filing (NYSCEF and Federal ECF systems) and manage court dockets and correspondence.
• Organize and maintain case files, exhibits, and evidentiary materials.
• Track billable hours accurately in compliance with firm standards.
• Assist and handle all office correspondence, including answering phone calls and emails.
• Arrange meetings with clients and correspond with clients, attorneys, and the Court.
• Be organized and able to meet upcoming deadlines.

Qualifications

Qualifications & Skills
• Experience: 2-3 + years of administrative or clerical experience; prior experience in a law firm setting is required (preferably in a personal injury firm).
• Education: Associate degree or Bachelor's degree (preferred).
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with legal case management platforms.
• Communication: Excellent verbal, written, and interpersonal skills. Bilingual English/Spanish.
• Attributes: Highly organized, detail-oriented, able to multitask, and comfortable working in a fast-paced environment.
• Must be bilingual in English and Spanish.
• Must have some knowledge of the legal field, preferably in litigation