Executive Assistant to Leadership (Several Openings)

Are you a polished professional who excels at keeping executives organized, informed, and prepared? Do you enjoy being the trusted right hand to senior leadership while navigating a fast-moving, high-performance environment? This globally respected finance firm, is seeking an Executive Assistant who can seamlessly manage competing priorities, anticipate needs before they arise, and serve as a strategic partner to the executive team. This is an exceptional opportunity to join a collaborative organization where your contributions will directly support business objectives and operational success.

Key Responsibilities:

• Serve as the primary point of contact for executives, facilitating communication with internal teams, senior management, clients, and external partners with clarity, professionalism, and tact.
• Manage complex and evolving calendars, coordinating meetings, travel, deadlines, and shifting priorities across multiple schedules.
• Prepare executive-level presentations, reports, and briefing materials; review and edit correspondence for accuracy, consistency, and professionalism.
• Coordinate domestic and international travel arrangements, process expense reports, and maintain organized records and documentation.
• Track projects and deadlines, proactively following up to ensure timely completion of initiatives.
• Anticipate executive needs, identify potential challenges, and implement solutions before issues arise.
• Provide administrative support for firm initiatives, special events, and leadership projects as needed.

Why You’ll Love Working Here:

• An international firm committed to the highest level of client service.
• Generous compensation package, including full benefits, a fitness reimbursement program, and 401(k).
• A supportive team offering opportunities for professional development.

What We’re Looking For:

• Experienced. You have a minimum of two years of experience reporting directly to senior management in a fast-paced, high-profile environment. Candidates with experience working on Capitol Hill are encouraged to apply!
• Impactful. You’ll be at the center of executive operations, ensuring the leadership team runs efficiently and effectively every day.
• Tech-savvy. You have advanced Microsoft Office skills, including Word, Excel, and PowerPoint, and are comfortable learning new software programs.
• Astute. You take initiative, anticipate needs, and confidently navigate challenges with minimal direction.
• Discreet. You handle confidential information with absolute professionalism and integrity.
• Influential. You communicate effectively with executives, clients, and colleagues, building trust through professionalism, responsiveness, and sound judgment.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.