Office Assistant

Are you looking for an exciting and fast-paced career actively working to improve California, addressing issues in our communities, and meeting the needs of all Californians? Consider the California State Senate and be part of an organization that serves to strengthen the State through dedicated service to all. We are looking for enthusiastic and motivated individuals to join our team. If you are interested in a challenging opportunity in a high-energy, team-oriented environment, you are encouraged to apply.



BASIC FUNCTIONS :
Under the supervision of the District Director, the Office Assistant will serve in the District office as a full-time Office Assistant. Responsibilities include greeting and interacting with visitors, answering the telephone, managing incoming mail and email, logging requests received for certificates, resolutions, budget appropriations, letters of support, ordering supplies, and other general support functions. Applicants must be organized, proficient with Microsoft Office and PCs, and be able to work in a fast-paced, professional environment.



DUTIES:
The Office Assistant will perform general office administrative duties in support of the Senator and the District Office team. Punctuality, poise, and attention to detail are required. The Office Assistant must maintain hours Monday through Friday from 9:00 AM to 5:00 PM in addition to working a flexible schedule, as needed.



DESIRABLE SKILLS AND KNOWLEDGE :
Strong oral and written communication skills are essential in addition to proficiency with Microsoft Office (including Word, Excel, PowerPoint, and other computer applications) and PCs. Familiarity with legislative culture and process is preferred. Bi-lingual capability is desirable.



EDUCATION AND QUALIFICATIONS:
High School Degree required.
An AA or Bachelor's degree is desirable. If applicable, please submit proof of degree with your application documents.


The ideal candidate will be able to work in a fast-paced, professional environment; be self-motivated to work as part of a team on behalf of the Senator; and work extended hours when necessary. Applicants must be organized, detailed, and able to work well with others.



LOCATION, SALARY AND FILING DATE :
This position is located in West Covina, CA and requires in person attendance.
The Senate's core business hours are 9:00 a.m. - 5:00 p.m., Monday through Friday, and may require after hours, holiday, or weekend work.
Final salary will be commensurate with experience and education. Seniority and significant experience are required to reach the higher end of the salary range.
Applications will be accepted until the position is filled.



BENEFITS :
The Senate offers a competitive benefits package, which includes:

• Health
• Dental
• Vision
• California Public Employees Retirement System (CalPERS)
• 401(k) and 457 plans
• Flexible spending accounts

HOW TO APPLY:
Please use the "Apply Online" button above to apply.


A cover letter and resume are required in addition to the Senate application. NOTE : Please complete the Senate application in as much detail as possible. Include all work history for a complete review of your experience.


If you are unable to complete the online application, please email all required documentation to the contact listed below.


Julianne Hines, District Director
Office of Senator Rubio
[email protected]


Alex Hirsch, Chief of Staff
Office of Senator Rubio
[email protected]


Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodation(s) if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding or requests for reasonable accommodations may be directed to Senate Human Resources at [email protected] .
The California State Senate values diversity at all levels of the organization and is committed to fostering an environment in which employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. The Senate believes the diversity of our employees and their unique ideas inspire innovative solutions to strengthen our ability to support the legislature. Join the California State Senate and help us support California communities.


Date Posted 09/03/2026