Admin Assistant /Office Manager

Job Summary:

We are seeking a highly organized, resourceful, and adaptable Administrative Assistant to support our fast-paced, high-performance team in our Irvine, CA office. This role will provide a mix of office coordination, administrative support, scheduling assistance, event preparation, and occasional personal errand support for business leaders and the broader team.

The ideal candidate will be proactive, responsive, detail-oriented, and comfortable handling a wide variety of tasks in a dynamic environment where priorities can shift quickly. This person should enjoy being a go-to support resource, take pride in keeping things organized and moving efficiently, and demonstrate strong judgment, discretion, and professionalism when handling confidential or sensitive information.

This is a hands-on, onsite role best suited for someone who is service-minded, dependable, and energized by supporting a growing company where no two days look exactly the same. The Administrative Assistant will play an important role in helping the office and leadership team operate smoothly, efficiently, and with a high level of follow-through.

Responsibilities:

• Provide office support and coordination
• Manage scheduling, appointments, and calendars
• Handle email correspondence and basic admin tasks
• Assist with event preparation and coordination as applicable
• Run personal errands, such as picking up dry cleaning, managing deliveries, or minor shopping
• Handle sensitive and confidential information with discretion and professionalism
• Perform other tasks assigned, adapting to the evolving needs of the business

Qualifications:

• Must have a valid driver's license and reliable means of transportation
• A proactive "go-getter" attitude with the ability to work independently
• Adept at using technology, including office software and scheduling tools
• 1-3 years of experience as an Administrative Assistant, Office Assistant or Office Coordinator (preferred)
• Comfortable with software tools like Microsoft Office (Outlook, Excel, Word)
• Highly organized, detail-oriented, and responsive; thrives in a fast-paced, high-performance environment
• Note: This onsite role is based in Irvine, CA, and requires in-person work Monday through Friday

Compensation and Benefits:

• Full range of benefits, including medical, dental, and vision coverage
• Company-paid Life and Disability Insurance
• 401(k) with a company match
• Generous PTO accrual, increasing each year
• Free Lunch Daily
• Unlimited Snacks & Refreshments
• Opportunities for career advancement in a growing company
• Base Pay: $25.00 - $30.00 an hour

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.