Executive Administrative Assistant, MSIM Real Assets

Executive Administrative Assistant

Morgan Stanley Investment Management ("MSIM"), together with its investment advisory affiliates, has more than 1,300 investment professionals around the world and $1.7 trillion in assets under management or supervision as of June 30, 2025. Morgan Stanley Investment Management strives to provide strong long-term investment performance, outstanding service and a comprehensive suite of investment management solutions to a diverse client base, which includes governments, institutions, corporations and individuals worldwide.

Morgan Stanley Real Assets ("MSRA") is the global real assets investment management arm of Morgan Stanley. MSRA is comprised of 4 investment teams focused on private real estate equity, private infrastructure equity and private real assets credit strategies. With 20 offices in 13 countries throughout the U.S., Europe and Asia, regional teams of dedicated real assets professionals combine a unique global perspective with local presence and significant transaction execution expertise. As of June 30, 2025, MSRA manages $76 billion of investable capital.

Experienced Executive Administrative Assistant who can provide strong end-to-end administrative support to the senior leadership team of Morgan Stanley Real Assets. This role's responsibilities will include, but are not limited to, managing complex calendars, coordinating frequent travel arrangements, internal and external meeting organization and support, expense processing and management, ability to handle confidential communications, ad hoc event coordination and other miscellaneous administrative requirements. The role requires exceptional organizational and communication skills, commercial judgement and professionalism, maturity, discretion, and the ability to effectively act as a liaison between executives and various stakeholders. This is an in-office role 5 days per week.

Key Responsibilities:

• Calendar & Scheduling Management coordinate complex calendars, communicate and correspond with internal/external participants, schedule conference rooms or external venues, address technology needs, and handle catering arrangements, as needed. Requires utilizing professional judgment with internal and external clients, navigating the Firm effectively, responding to requests, and having the ability to re-prioritize calls/meetings as needed.
• Domestic/international travel arrangements includes developing detailed itineraries, managing any visa requirements, and addressing other travel/logistics related requirements including expense tracking.
• Expense Processing and Management prepare, submit, and monitor expense reports and vendor payments for team members.
• Telephone Coverage for Executives handle calls and emails professionally, and includes responding to inquiries, routing calls, and taking detailed messages.
• Confidential Information Handling ability to maintain strict confidentiality and exercise discretion in sensitive matters.
• Manage other miscellaneous administrative activities including technology requests, preparing copies of meeting materials, managing supplies, coordinating equipment needs, reviewing/distributing incoming mail, and maintaining a fully-functioning work area
• Ad hoc business event coordination, special projects / requests as needed.

Required Qualifications:

• Education: Bachelor's degree
• Experience: At least 8+ years of relevant Executive Administrative Assistant experience, preferably in the finance or investment management industry
• Exceptional organizational and multitasking abilities
• Excellent written, verbal, and interpersonal communication skills
• Ability to work independently and proactively, but also a strong team player, and willingness to take direction when needed
• Ability to prioritize tasks and follow-up with a sense of urgency
• Strong judgement, attention to detail / accuracy and accountability
• Positive attitude, with the willingness to take on ad hoc projects
• Proven ability to handle sensitive information with discretion and maintain confidentiality
• Advanced proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint) and familiarity with corporate expense/travel tools (Concur)

WHAT YOU CAN EXPECT FROM MORGAN STANLEY:

At Morgan Stanley, we raise, manage and allocate capital for our clients helping them reach their goals. We do it in a way that's differentiated and we've done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren't just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you'll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There's also ample opportunity to move about the business for those who show passion and grit in their work.

Expected base pay rates for the role will be between $90,000 and $105,000 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.

Morgan Stanley's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees.

It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law.

Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet).