Administrative Assistant - Japanese Language skills

Administrative Assistant General Office Affairs - Requires some Japanese language and cultural knowledge ability and an understanding and appreciation of Japanese business culture. Full bilingual fluency is not required. This role will initially be fully onsite, with the opportunity to work remotely 1-2 day per week down the road once fully acclimated.

About the Role

A well-established company is seeking a proactive and detail-oriented Administrative Assistant to support its General Office Affairs function. This role is central to smooth day-to-day operations and coordinating office-wide services across a collaborative, multicultural workplace. It's a broad, multi-functional position offering exposure across office administration, facilities coordination, and cross-department collaboration an essential part of keeping the office running well.

This is an on-site role.

What You'll Do

• Administrative Support: Handle daily administrative operations, including document preparation, filing, and general office coordination.
• Facilities & Mailroom: Coordinate maintenance and management of company vehicles, support general facilities needs, and manage mailroom operations including mail pickup, distribution, and outgoing shipments.
• Office Supply & Inventory: Order and manage inventory for office supplies and refreshments to maintain a well-functioning office environment.
• Expense Processing: Manage office-related payments, including submitting payment requests to Accounting and settling expenses through internal systems.
• Event Support: Assist with planning and coordinating company events, including holiday parties, outings, and volunteer activities.
• IT Coordination: Serve as the liaison between the IT Helpdesk and office staff to facilitate effective communication and issue resolution.
• Onboarding Support: Support onboarding and offboarding processes for team members, helping ensure smooth transitions.

What We're Looking For

Required:

• Associate's degree.
• Valid driver's license.
• Strong organizational, communication, and interpersonal skills.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Strong sense of integrity, adaptability, and the ability to stay productive and organized across competing priorities.
• Japanese language and cultural knowledge ability and an understanding and appreciation of Japanese business culture. Fluency in Japanese is not required.

Preferred:

• Bachelor's degree.
• Previous administrative or office management experience.
• Proficiency with Microsoft Office / Microsoft 365 and general comfort with technology.
• Experience working within, or appreciation for, a multicultural business environment.

Compensation

60K, 5% bonus and excellent benefits