Administrative Assistant

Job Description

Job Description

SUMMARY

Support a fast-moving program coordination team with high-volume phone outreach, travel research, invitation preparation, data entry, and day-to-day administrative tasks. This is an onsite, full-time temporary opportunity for a polished and dependable administrative professional who enjoys detailed work, clear processes, and juggling multiple requests in a deadline-driven environment.

RESPONSIBILITIES

•  Contact venues by phone to verify availability, collect required details, and accurately document findings.

•  Research flight, hotel, and other travel options and enter information into established travel request forms.

•  Prepare and populate invitations and related program materials using provided information and templates.

•  Maintain accurate records and data while following established administrative procedures and workflows.

•  Provide routine coordination support for meetings and programs, including handling multiple incoming requests and priorities.

•  Communicate professionally with venues and other contacts while representing the team in a courteous and organized manner.

•  Assist with additional administrative and program-support activities as needs arise.

QUALIFICATIONS

•  Strong phone-based customer service or administrative experience, including comfort with frequent outbound calling.

•  Professional, pleasant, and easy-to-understand verbal communication skills.

•  Strong attention to detail with accurate computer, data-entry, and documentation skills.

•  Organized and dependable with the ability to follow established processes and manage multiple requests in a fast-paced setting.

•  Comfort researching information online and entering findings into forms, templates, or other tracking tools.

•  Professional demeanor and collaborative approach when supporting a team that may work across different locations.

•  Prior pharmaceutical industry or formal project management experience is not required.

BENEFITS

•  Full-time weekday schedule with consistent business hours.

•  Opportunity to build hands-on experience supporting meeting, travel, and program coordination activities.

•  Exposure to a collaborative professional environment and a team responsible for coordinating multiple programs and logistical details.

•  Varied administrative work that combines customer interaction, research, data entry, and coordination rather than a single repetitive function.

•  Ongoing temporary assignment with the potential to provide steady work during a busy period.

With over thirty-five years of Recruiting, Staffing and HR Consulting experience providing nationwide service to many of the largest organizations in the country, Spectrum has achieved a level of experience and expertise that benefits our clients, candidates and contractors. Through an in depth analysis of our client’s organization, we develop an understanding of the skills and experience required for the successful candidate or contractor.

EXPERTISE:
Our Staffing Consultants are specialists in Human Resources, Scientific/Medical Device, Engineering, Insurance and Business Operations placement.

STAFFING OPTIONS:
Spectrum offers a number of staffing options including, Direct Hire, Contract, Temp, Retained Search, Recruiting Process Outsourcing (RPO) and Pay-Rolling (Payroll Transfer).


CANDIDATE COMMITMENT:
Spectrum is committed to working with the top candidates and contractors in the country and developing a working relationship with them to secure the career opportunities that will match their skills, experience and personal aspirations.

OPEN POSITIONS:
To apply online for our career opportunities go to our job board.

SPECIALTIES:
Areas of specialization include: Human Resources, Scientific/Medical Device, Engineering, Insurance and Business Operations placement.

Company Description

With over thirty-five years of Recruiting, Staffing and HR Consulting experience providing nationwide service to many of the largest organizations in the country, Spectrum has achieved a level of experience and expertise that benefits our clients, candidates and contractors. Through an in depth analysis of our client’s organization, we develop an understanding of the skills and experience required for the successful candidate or contractor. \r\n\r\nEXPERTISE: \r\nOur Staffing Consultants are specialists in Human Resources, Scientific/Medical Device, Engineering, Insurance and Business Operations placement. \r\n\r\nSTAFFING OPTIONS: \r\nSpectrum offers a number of staffing options including, Direct Hire, Contract, Temp, Retained Search, Recruiting Process Outsourcing (RPO) and Pay-Rolling (Payroll Transfer).\r\n \r\nCANDIDATE COMMITMENT: \r\nSpectrum is committed to working with the top candidates and contractors in the country and developing a working relationship with them to secure the career opportunities that will match their skills, experience and personal aspirations.\r\n\r\nOPEN POSITIONS:\r\nTo apply online for our career opportunities go to our job board. \r\nAreas of specialization include: Human Resources, Scientific/Medical Device, Engineering, Insurance and Business Operations placement.