Receptionist and Administrative Assistant

Future Opening: Receptionist and Administrative Assistant 401(k) 401(k) matching Health insurance Vision insurance At Sophic, the most important part of what we do is fulfilling the needs of people. This includes our employees, partners, clients, and clients’ clients. We take great pride in delivering an exceptional client experience and creating an environment where everyone feels that they are a valued member of the Sophic family, no matter the role. We are a non-traditional Human Factors Consulting firm focusing on the Business of Human-Centered Design in addition to the design and development of products, services, and environments. We are a fast-growing company that offers an opportunity for motivated individuals to have more control over their career paths and gain valuable experience in many industries. Your responsibilities will include supporting and scheduling appointments for our CEO, COO, and Directors, as well as planning meetings, writing correspondence, and organizing files. The ideal candidate is highly organized, with excellent written and verbal communication skills and a professional and friendly demeanor. You will support leadership, embody our values, and deliver on our promise to all our clients and employees, current and future, specifically to help them Build a Better Business by Design ™. Primary responsibilities of this role include: Greets and assists visitors and clients courteously and professionally at the front desk. Provides direct support to the Chief Executive Officer, the Chief Operating Officer, and the Directors. This could include administrative support for general business operations, personnel, and financial analysts. Conducts office operations and select business activities, which could include client-related communications, employee coordination, and vendor-related activities. Performs administrative duties associated with scheduling and coordinating meetings and planning events. This includes setting agendas and capturing outcomes from the meeting and actions. Supports travel and logistics coordination related to executive and employee travel. Maintains cost data associated with travel events. Ensures those on travel have Sophic support throughout the entire trip. Assists with obtaining quotes for new services, insurance packages for company equipment, vehicle coverage, etc., including preliminary analysis to support recommendations and decisions made by leadership. Manages incoming mail and shipping requirements for the company Prepares reports, memos, letters, and other documents. Conducts research, compiles, and prepares data for consideration and presentation to executives. Performs general office duties, such as ordering supplies, maintaining records management database systems Prepares agendas and makes arrangements, such as coordinating catering for luncheons and other meetings. Identifies opportunities for operational efficiencies and business success. Schedules and prioritizes workload by setting appropriate deadlines. Manages and maintains executives' schedules. Qualifications High School diploma or GED required Associate or bachelor’s degree preferred 3+ years of experience as an Administrative Assistant or similar position required Willingness to learn Positive approach to change and ability to adapt quickly Familiarity with standard office equipment, such as computers, printers, and docking stations, is required Excellent computer skills and advanced knowledge of Microsoft Word, Excel, Outlook, and PowerPoint required Knowledge of Teams, SharePoint, and Smartsheet preferred Willingness to learn Excellent time management skills and ability to prioritize projects Highly organized with a keen attention to detail Excellent oral and written communication skills Sophic was born from a desire to change the way we think about business and the products and services we build. At the center of everything we do are the people we serve and the real problems we solve by enhancing everyday life and experiences. Human Factors provide us a strong foundation, which makes the user our number one priority. Our strategy is to fill the gap that lies between human factors as a design approach and human factors as a business strategy. Our vision: to help companies achieve their goals and engage in Better Business By Design™. We look at all the parts your company is made up of, helping you align your company goals from top to bottom: from the people who solve problems and deliver solutions to the customers you build products and services for. We not only provide human-centered design and business strategy consulting; our #1 service is being your trusted partner. No two clients are the same, and we will always strive to provide you with just the right amount of support, everything you need and nothing you don’t. Our name says it all, we roll our sleeves up and work right beside you. For us, you aren’t just another name on a roster of clients, we are a part of your team. Are you a US citizen or Green Card holder * Are you willing and able to commute to our office? * Highest level of education * Referral code from a current employee If no code provided, add their name instead. #J-18808-Ljbffr