Executive Assistant/Office Manager - Design Firm - San Francisco (Onsite)
$90k - $120kBurke + Co.
Executive Assistant/Office Manager
Our client, a premier luxury design firm, is looking for an expert Executive Assistant/Office Manager to support their founder and their team. This role will support the founder by strategically managing their business and personal priorities, while also overseeing daily operations for the office. This is an amazing opportunity to work for a very notable and renowned name in the design space and regularly interact with the most exclusive clientele!
Responsibilities:
- Oversee business and personal calendar management, schedule calls and meetings, and confirm appointments
- Manage office operations and coordination (sorting mail, opening packages, working with vendors, ordering inventory)
- Run personal errands for founder (returns, shopping, dry cleaning, drop off dog at groomers, etc.)
- Work directly with clients and their teams with the utmost professionalism and poise
- Monitor inbox, draft email correspondence, and respond appropriately
- Proactively coordinate with team members and clients in regards to meetings, tasks, and deadlines
- Book business and personal travel and create detailed itineraries
- Track and report expenses and invoices
- Work cross-functionally to maintain firm's calendar with upcoming events, presentations, installations, and holidays
- Assist with other tasks and special projects as needed
Qualifications:
- 3+ years of experience as an Executive Assistant
- Experience working in design, high-end retail/hospitality, and/or creative services a plus!
- 5-star customer service skills
- Nimble approach to work
- Passion for managing many moving pieces in a fast-paced environment
- Superior organizational skills, integrity, and great follow-through
- Patience, proactivity, and a positive attitude
- Exceptional communication skills
Bonus Perks:
- Great opportunity to work alongside one of the best in the industry!
- Exciting, dynamic role where no two days are the same
San Francisco (Onsite)
$90,000-$120,000/yr base salary + benefits + bonus + perks (exact compensation will vary based on skills, experience, and expertise)
Burke + Co.Vacancy posted 22 hours ago
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