Executive Assistant & Office Manager - Renewable Energy

Executive Assistant & Office Manager

This is an opportunity to join an industry leading renewable energy venture with strong private equity backing that is focused on the development, execution, and operations of dynamic utility-scale energy storage projects. They are at the forefront of the industry, have accumulated over 9GW of projects in a relatively short period of time, and are currently looking to add some depth to their Corporate Operational Team with an Executive Assistant & Office Manager. This is a high-impact role that will take full ownership of the San Francisco office workspace, culture, and overall office management functions. It is a highly visible position, acting as a bridge between the San Francisco office and Executive Department Heads, ensuring business priorities are advanced while optimizing administrative processes (in-office policies, scheduling, travel, inventory, and logistics). The role will serve as an Office Administrative Management Leader, ensuring that business-critical timelines are met, special projects progress smoothly, and internal communication tools remain effective and efficient. The right person for this role must be highly detail-oriented and an effective communicator—someone who isn't afraid to ask tough or clarifying questions to provide clear insights to the Executive Leadership Team. MUST HAVE a "no task too small; no task too big" mindset—this job includes all aspects of Office Management, from managing executive workflows to ensuring the office facilities stay optimized (yes, that includes making sure the dishwasher gets loaded). The company is committed to creating more renewable infrastructure solutions for the grid and are offering comprehensive compensation packages that include forecasted long term incentives to their employees leading the drive to meet company goals. Other perks included a competitive base salary, open PTO policy, flex work hours, health benefits, the opportunity to work with a transparent Executive Leadership Team..and more.

RESPONSIBILITIES:

• Takes ownership of managing members of the Executive Leadership Team's day-to-day schedule as well daily workflows with emphasis on task prioritization, delegation, and risk management to stay ahead of real-time problems as well as maximize efficiencies
• Acts as an Executive Administration Leader and Manager to the office staff and visitors
• Works directly with Executives Staff on upholding company culture and values in the office
• Directs and guides vendors, subcontractors, and office guests
• Manages office communication systems and logistics including directing mail/deliveries
• Plans company events and business travel arrangements for office staff
• Leads office wide administrative and clerical initiatives

QUALIFICATIONS:

• 4+ Years of experience of Office Management supporting Executive Staff, Executive Teams, or C-Level Suite (CEO, COO, CFO, CTO)
• Proven Office Manager with high level of attention to details
• Comfortable managing normal Office Management duties such as office mail intake/distribution and ensuring the office facilities stay optimized (things a simple as loading the dishwasher)
• Effective communicator that can respectfully represent the Office Executives internally and externally with CONFIDENCE
• Must not be scared to ask tough questions needed to meet business objectives and timelines set forth by the Office Execs
• Proven background supporting Executive Teams or Leaders on business critical initiatives
• Solution driven attitude and conflict resolutions experience
• Excellent writing capabilities with a high level of detail to spelling, grammar, and punctuation
• Certified Notary or willingness to go through Notary certification process
• Needs to be very tech savvy: Google Suite, Google Workspace, Zoom, Slack, MS Office (Power User), ToDoist