Executive Assistant & Office Manager

Requirements Candidates must be located in the San Francisco Area

• Highly organized and reliable — you manage competing priorities with ease and nothing falls through the cracks
• Proactive — you anticipate needs, spot problems before they grow, and take initiative without waiting to be asked
• Discreet and trustworthy — you handle sensitive information with professionalism and care
• A clear communicator — you're concise, thoughtful, and responsive whether in person or over Slack
• Adaptable — you switch gears easily and bring energy to whatever's in front of you, whether it's a fridge restock or coordinating an offsite
• People-oriented — you care about the team experience and take pride in the role you play in building a great workplace
• Knowledge of Google suite (Google Drive, Docs, Sheet) and an affinity for solving problems with AI
• Prior experience in an EA, office management, operations, or administrative support role is a plus, but the right mindset matters most
• If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we strongly encourage you to apply. You may be just the right candidate for this or other roles!

What the job involves We're looking for a highly organized, proactive, and people-first Executive & Office Assistant to join our team on a part-time basis out of our San Francisco office

• This is a hybrid role that sits at the intersection of executive support, office management, and people operations — making it a great fit for someone who thrives on variety and loves keeping things running smoothly
• You'll report directly to the Sr. Manager, People Operations & Talent Acquisition, and work closely with our CEO on a day-to-day basis. From keeping the office stocked and welcoming to helping the CEO stay organized to supporting team culture initiatives, you'll be a key part of what makes this place work
• Keep the office stocked and tidy, including managing the fridge, pantry, and general supply inventory
• Maintain a clean, welcoming office environment on a daily basis
• Set up and break down conference rooms for meetings, events, and presentations
• Liaise with building management and vendors as needed
• Manage the CEO's calendar, including scheduling internal and external meetings with precision and care
• Coordinate logistics for meetings, including preparation materials, agendas, and follow-ups
• Handle ad hoc administrative tasks to help the CEO stay focused and effective
• Triage and route communications as needed
• Support the planning and execution of company offsites, team events, and culture initiatives
• Assist with People Ops projects as they arise, from onboarding logistics to special programs
• Help create a great in-office experience for employees and guests

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