NERA Executive Assistant (San Francisco)

Executive Assistant – San Francisco We have an immediate opening for an Executive Assistant in our San Francisco office. The Executive Assistant provides high‑level support to Senior Managing Directors, Managing Directors and their teams. The role involves project management and complex administrative tasks that are often highly confidential and time sensitive. Responsibilities include managing deadlines, analyzing and organizing information, and requesting information from others. This role requires excellent attention to detail, accuracy, and the ability to multi‑task and adapt in a fast‑paced team environment. Responsibilities Formatting/proofreading proposals, presentations, legal and expert economic reports including compilation, peer review, and ensuring quality control Preparing and editing figures and graphics in expert reports; working with graphics professionals to coordinate publications consistent with NERA style guidelines Creating Word, Excel and PowerPoint files that adhere to company identity and document standards Conducting basic research Coordinating meetings (internal and external venues) including room booking, vendor/AV set up, material preparation, security registration, and meal catering across multiple time zones Entering new project opportunities, checking for conflicts, and locating client information using NERA’s global database Preparing client engagement letters Working with NERA/OWG contracting teams to respond to client requests for forms, business licenses, etc. needed for contracting Preparing, reconciling and tracking expense and tracking reimbursements Managing Outlook calendars Planning and booking domestic and international travel; coordinating international visas and ensuring passports are current; preparing detailed itineraries Using CRM software to maintain and update executive contacts and interactions Completing forms/contracts using Adobe Acrobat Updating CVs for executive team and posting resumes on intranet Preparing monthly invoices, including cover letters/support documents, and following up with NERA billing team and clients Organizing/binding case documents and preparing materials for internal and client meetings Requirements Five years’ experience providing administrative support, preferably in a legal or professional services environment; Bachelor’s degree preferred—specifically in business or a liberal arts major such as English Self‑starter with a high‑energy team mentality who enjoys a challenging and professional work environment Knowledge of or background in finance, economics and/or legal services a plus Strong Microsoft Office skills including Word, Excel, PowerPoint and Outlook Excellent oral and written communication skills, proofreading/editing skills and attention to detail Project management experience Outstanding client interaction and interpersonal skills Good judgement and ability to solve problems independently and discreetly Ability to maintain composure in stressful situations occurring as a result of heavy workloads or tight deadlines; ability to anticipate needs of team members by prioritizing responsibilities and proactively managing schedule changes Compensation and Benefits The applicable base salary for this role is $90,000 – $95,000 per year and eligible for overtime. The base pay offered will be determined based on factors such as experience, skills, training, location, certifications and education, and any applicable minimum wage requirements. In addition to base salary, this position may be eligible for performance‑based incentives. The total rewards package includes health and welfare benefits, tuition assistance, 401(k) savings and other retirement programs, as well as employee assistance programs. Equal Employment Opportunity Statement Marsh is committed to embracing a diverse, inclusive, and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, veteran status (including protected veterans), or any other characteristic protected by applicable law. If you have a need that requires accommodation, please let us know by contacting View email address on click.appcast.io. Job ID: R_351984 #J-18808-Ljbffr NERA