Executive Assistant

Provides administrative support for executives, exercising confidentiality, tac, and diplomacy. Responsibilities Manage executive calendars, prioritize meetings, and resolve scheduling conflicts. Prepare meeting materials, set agendas, obtain materials in advance, and distribute them. Triage communications and respond based on executive needs and preferences. Coordinate and optimize executive travel plans, including transportation, accommodations, agenda, and related expenses. Process related expenses. Coordinate and assist with staff meetings, town halls, quarterly on‑sites/off‑sites, and team gatherings, whether virtual or in‑person. Assist with event planning. Prepare, update, and organize information (using PowerPoint, Excel, Word, etc.) for inclusion in huddle boards, reports, correspondence, presentations, budgets, etc. Assist executives in maintaining organization, including online retrieval and archiving on MS Teams and SharePoint, and support the company’s records retention schedule. Identify and communicate useful functionality of new tools and technologies to enhance executive productivity, and assist with troubleshooting. Assist with process and program management: maintain distribution lists, coordinate nominations, distribute updates, administer surveys, conduct research, obtain resources, and prepare documents. Edit documents for accuracy, format, and arrangement of material. Optimize complex itineraries and handle changes. Identify the preferred method of support for assigned executives and accommodate working style. Qualifications and Experience Solid knowledge of administrative procedures, software applications (Microsoft Office Word, Excel, PowerPoint, Teams, Adobe Acrobat, etc.), records management systems, and other business procedures and terminology. Excellent organizational skills, time‑management skills and attention to detail, including anticipating needs, being resourceful, and proactive. Professionalism in maintaining confidential information with discretion, tactful dealing with people, and establishing strong relationships and positive communication. Competencies typically acquired through an associate’s degree (or equivalent) and 4 to 6 years of relevant and progressively more responsible administrative experience, including prior experience providing support at the management level. #J-18808-Ljbffr