Office Services Coordinator

Job Description

Job Description

Ongoing contract position, in-office 830am-5pm M-F.

Duties:

• Answer phones.
• Open and maintain reception/lobby area.
• Distribute visitor badges/collect at end of stay.
• Inputting/printing visitor badges.
• Stock kitchen, break rooms and office supplies.
• Order kitchen/office supplies when needed.
• Process requests for supplies and equipment.
• Handling of all incoming/outgoing USPS/carrier packages.
• Obtain signatures for all carrier mail and sensitive USPS Mail.
• Tour the entire space bi-weekly to ensure it is clean and in order.
• Stock larger conference rooms with supplies (pads, pens, etc.).
• Clean out workstations/offices when necessary.
• Coordinate any cleaning requests/complaints with property management.
• New hire onboarding (preparation of space, building access, signage, etc.).
• Hands out weekly lunch vouchers/sends out communication (every Wednesday).
• Assist with in-office meetings to include setting up meetings, ordering of food, accepting food deliveries, meeting guests in the lobby to grant suite access, etc.
• Floorplan coordination.
• Maintains facilities policies & procedures pertaining to associates and visitors.
• Responsible for visitors sign in book. Provide evidence to security team monthly for reporting purposes.
• Maintain keys to desks/offices.
• Emergency evacuation team member/coordinator.
• Assist Procurement with tasks assigned.
• Disseminate relevant communications from Property Management to associates. when Sr. Facility Manager is out of office.
• Supports Facilities projects and any special initiatives as needed.
• Assist other departments with in-office needs as necessary (putting up banners, check printing, etc.)
• Perform all other duties as assigned by Facility Manager.