HR Operations Assistant/Receptionist

On-Board Services is hiring a HR Operations Assistant/Receptionist For immediate consideration please send your resume to View email address on click.appcast.io Subject Line: Position Title and State you are Located About Us: On-Board Services, Incorporated is an on-site contract service provider for a local manufacturing entity providing full time positions to our employees. We offer benefits as well as 401k. Position Details: Position Type: Contract Job Location: San Diego, CA Benefits: 401K, Dental insurance, Life Insurance, Medical Insurance, Vision Insurance Compensation: $21.00/hour Receptionist / HR Operations Assistant - Are you someone who enjoys creating a welcoming environment and keeping things running smoothly? We're looking for a professional and friendly Receptionist / HR Operations Assistant to serve as the first point of contact at our Summers Ridge location. In this role, you'll play a key part in delivering an exceptional front-desk experience while supporting Human Resources and other departments. From greeting visitors to assisting with administrative and HR-related processes, you'll help ensure a safe, organized, and positive workplace for everyone. What You'll Do Create a Great First Impression Welcome and assist visitors, applicants, vendors, and employees Answer and direct calls through the main switchboard Maintain a professional front desk while supporting facility safety and security Keep Communication & Operations Flowing Manage incoming and outgoing mail and daily deliveries Prepare shipping labels and coordinate packages (including FedEx shipments) Route important documents to the appropriate teams Support HR & Cross-Functional Teams Provide administrative support to Human Resources and other departments Assist with onboarding, recruiting activities, and employee events Help coordinate and distribute internal communications and site-wide flyers Contribute to Workplace Safety & Events Assist with safety processes such as evacuation rosters Support meeting logistics and catering for internal and external events Assist with Financial Processing Help process incoming checks and maintain accurate tracking logs Support Accounts Payable and Accounts Receivable functions Ensure documents are properly recorded, scanned, and distributed Drive Internal Communications Create and share weekly updates, announcements, and event communications Help keep employees informed about on-site activities and services Support Badge & Security Processes Issue and track temporary badges for employees and visitors Verify employee information in Workday Coordinate contractor access and support badge creation as needed Provide Conference Room & Guest Support Help guests and employees navigate the facility Support meetings, presentations, and special events What We're Looking For Basic Qualifications High school diploma or equivalent Experience in a receptionist, administrative, or customer service role preferred Proficiency in Microsoft Office (Outlook, Excel, Word) Skills & Strengths Strong communication and interpersonal skills Highly organized with the ability to multitask Detail-oriented and dependable Comfortable handling confidential information A positive, customer-focused mindset with a professional presence Work Environment Office setting with extended periods of sitting, typing, and phone use Frequent interaction with employees, visitors, and vendors throughout the day Physical Requirements Light physical activity, including occasional lifting of files or office materials Who You'll Work With Internal Teams: Global TSC Team Sales Representatives Technical Support Specialists Service Engineers and Field Service Teams Quality Operations Spare Parts Team External Partners: Couriers and delivery services Apply Today! On-Board was founded in 1976 by Robert L. Wilson to provide Engineering and Design services to the chemical manufacturing industry. Today, On-Board is a thriving privately held family of companies with services including: Consulting, Professional Engineering, Industrial Maintenance and Facility Management, Contracted Manufacturing and Production Services, as well as Temporary Staffing and Recruiting throughout North America. The On-Board Family of Companies conducts operations through its Corporate Headquarters located in East Windsor, NJ along with Regional Offices in New Castle, DE and Wake Forest, NC. On-Board's Mission is to provide "Flexible Service by applying the talents of our people, work processes and technology to meet our clients' expectations in a Safe, Responsible and Dependable manner." On-Board Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, national origin, age, disability or genetics. #26-00696 INDOJ