Executive Admin Assistant

Responsibilities Provide high-level administrative support to SVP or above by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. Screen telephone calls and personally provide requested information or refer calls to other staff. Make travel arrangements for department heads and/or other personnel. Initiate and respond to written and verbal correspondence; compose, edit and distribute correspondence according to established guidelines or personal knowledge of the subject matter. Assist in creating meeting agendas; arrange, coordinate and attend committee meetings; take and prepare meeting notes, minutes and other records. Maintain Executives calendars. Make travel arrangements for executives. Prepare requisitions, purchase orders, staff reports, resolutions, routine documents and other forms of communications; prepare complex statistical, financial, administrative and budget reports. Research information and procedures; record actions on sensitive issues and release information to authorized parties. Work closely with department heads to monitor the progress in achieving monthly budgets and goals. Requirements High School degree or equivalent. Bachelors degree preferred. 3-5 years relevant work experience. Preferably secretarial/administrative experience. Typing speed 60 wpm. Strong proficiency in Word, Excel, Power Point, Outlook, and MS Office Suite experience. #J-18808-Ljbffr