Office Manager

Blanca Commercial Real Estate is Florida's dominant independent commercial real estate services firm, delivering personalized, data-driven strategies for owners, occupiers, and developers. Founded in 2009, we're built on a client-first approach, deep market expertise, and a passion for delivering powerful outcomes. Services include landlord representation, tenant representation, property acquisition and disposition, property management, and consulting services. Our mission is simple: to empower our clients' success by delivering customized solutions with integrity, creativity, and an unwavering commitment to excellence. We set a high bar and continuously raise it. By empowering exceptional people and holding ourselves to the highest standards, we create an environment where talent thrives and potential is fully realized.

POSITION SUMMARY

The Office Manager/Receptionist is the first point of contact for Blanca CRE's Brickell Avenue headquarters and plays a central role in ensuring the office runs smoothly day to day. This position combines front-desk reception duties with broader office management responsibilities, supporting brokers, executives, and staff across a fast-paced environment. The ideal candidate is polished, organized, proactive, has strong communication skills and comfortable managing multiple priorities in a professional office setting.

KEY RESPONSIBILITIES

Reception & Front Desk Greet and direct visitors, clients, brokers, and vendors in a professional, welcoming manner Answer, screen, and route incoming calls; manage the main office phone line Manage conference room scheduling and set up for client meetings, closings, and internal meetings Receive, sort, and distribute incoming mail and packages; coordinate outgoing mail and courier/shipping needs Office Management Maintain a professional, organized, and well-stocked office; manage relationships with building management and vendors Order and manage inventory of office supplies, kitchen/pantry supplies, and equipment Coordinate office maintenance requests, repairs, and vendor service appointments (IT, cleaning, printers, etc.) Support onboarding logistics for new hires (workspace setup, access, supplies, welcome materials) Assist with coordinating firm events, holiday functions, and client appreciation events Track and process office-related invoices and expenses; liaise with accounting on vendor payments Provide inventory and vendor management support, as needed, for the Blanca CRE ancillary offices, including oversight of information technology equipment, telephones, and related office systems. Administrative Support Provide administrative support to brokers and leadership, including scheduling, correspondence, and document preparation Assist with formatting and printing marketing materials, proposals, and presentation packages Maintain organized digital and physical filing systems for office records Support special projects and other duties as assigned by the COO and senior leadership

QUALIFICATIONS

2+ years of experience in a receptionist, office manager, or administrative support role; commercial real estate or professional services experience a plus Professional demeanor and strong interpersonal skills, with the ability to interact confidently with clients, brokers, and executives Excellent organizational skills and strong attention to detail Strong verbal and written communication skills Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); comfort learning new software tools High school diploma required; Associate's or Bachelor's degree preferred

WHAT BCRE OFFERS

Health, dental, and vision insurance Collaborative, high-performance office culture in the heart of Brickell Opportunity for growth within a leading South Florida commercial real estate firm #J-18808-Ljbffr Blanca Commercial Real Estate