Executive Assistant

Executive Assistant To The Chief Human Resources OfficerThe anticipated hourly starting rate for the ideal candidate is $25.42 - $30.50. This is a rare opportunity to join our Human Resources team as the Executive Assistant to the Chief Human Resources Officer (CHRO). In this role, you will provide high-level administrative, fiscal, and operational support to keep our HR department running smoothly. Working with a high degree of autonomy and confidentiality, you will manage complex executive tasks, coordinate budget and operational needs, and serve as a central point of contact for internal and external stakeholders.Minimum QualificationsA valid Florida driver's license within 30 days of hireGraduation from an accredited four-year college or university with a bachelor's degree and a minimum of three years of experience providing high-level administrative support, office management, or an equivalent combination of education and experience on a year-for-year basisMust obtain a Florida Notary Public designation within six months of employmentProficient to expert-level knowledge of Microsoft Office Suite and Google WorkspaceMust successfully pass a comprehensive criminal background screening and drug test, and meet all requirements to obtain and maintain a Security Identification Display Area (SIDA) badge prior to employmentKey ResponsibilitiesManage complex executive calendars, prioritize competing meeting requests and coordinate logistics for high-level division and board meetingsFacilitate complex travel arrangements and drafting of cost-effectiveness justificationsReview, proofread and format executive-level correspondence, reports and presentations, ensuring strict consistency of content, language and punctuationMonitor project lifecycles, track work-in-progress timelines and communicate executive directives to ensure all division-wide deadlines are metCoordinate requests and compile data to fulfill formal Public Records RequestsCoordinate division operating budgets, tracking ongoing department contract spend against budgeted task authorizations and reviewing all contract invoices prior to department approvalSupport departmental procurement workflows, audit departmental monthly banking/P-Card statements for accuracy, process departmental purchase orders and route departmental finance invoicesInitiate departmental personnel processes related to recruitment, hiring, job changes and separation of service Lee County Port Authority