Executive Assistant

Executive Assistant To The Chief Human Resources Officer

The anticipated hourly starting rate for the ideal candidate is $25.42 - $30.50. This is a rare opportunity to join our Human Resources team as the Executive Assistant to the Chief Human Resources Officer (CHRO). In this role, you will provide high-level administrative, fiscal, and operational support to keep our HR department running smoothly. Working with a high degree of autonomy and confidentiality, you will manage complex executive tasks, coordinate budget and operational needs, and serve as a central point of contact for internal and external stakeholders.

Minimum Qualifications

• A valid Florida driver's license within 30 days of hire
• Graduation from an accredited four-year college or university with a bachelor's degree and a minimum of three years of experience providing high-level administrative support, office management, or an equivalent combination of education and experience on a year-for-year basis
• Must obtain a Florida Notary Public designation within six months of employment
• Proficient to expert-level knowledge of Microsoft Office Suite and Google Workspace
• Must successfully pass a comprehensive criminal background screening and drug test, and meet all requirements to obtain and maintain a Security Identification Display Area (SIDA) badge prior to employment

Key Responsibilities

• Manage complex executive calendars, prioritize competing meeting requests and coordinate logistics for high-level division and board meetings
• Facilitate complex travel arrangements and drafting of cost-effectiveness justifications
• Review, proofread and format executive-level correspondence, reports and presentations, ensuring strict consistency of content, language and punctuation
• Monitor project lifecycles, track work-in-progress timelines and communicate executive directives to ensure all division-wide deadlines are met
• Coordinate requests and compile data to fulfill formal Public Records Requests
• Coordinate division operating budgets, tracking ongoing department contract spend against budgeted task authorizations and reviewing all contract invoices prior to department approval
• Support departmental procurement workflows, audit departmental monthly banking/P-Card statements for accuracy, process departmental purchase orders and route departmental finance invoices
• Initiate departmental personnel processes related to recruitment, hiring, job changes and separation of service