Office Manager

Job Description

Job Description

Office Manager 

Title: Office Manager (Part Time and/or Full Time)

Employer: CEF of VA Inc., Northern Virginia Chapter

Report to: Local Director

 
GENERAL RESPONSIBILITIES : Oversee all office operations

Financial

·       Send out contribution receipts and annual statements to donors

·       Help with printing, mailing, and recording donations from appeal and other letters

Public Relations

·       Greet office visitors and answer phone calls

·       Compile and organize materials for Pastor’s Packet and Principal’s Packet

·       Interact with venues and business contacts for events

·       Handle CEF’s child protection screening for staff, committee, and volunteers

Internal Communication & Collaboration

·       Facilitate the dissemination of information to GNC/JYC teams

·       Gather and assimilate monthly GNC reports and update it in CEF’s MRA system and the GNC roster spreadsheet

Clerical

·       Request insurance certificates for facility use requests for GNCs and update it each year for each public school system (seasonal)

·       Purchase office supplies and maintain inventory of CEF materials as needed

·       Print and sort the GNC registration form for schools, CYIA packets and other resources as needed (seasonal)

·       Work with the Prayer Champion and create a monthly prayer calendar for NOVA Chapter friends and supporters

·       Send the weekly prayer requests and praises to the State’s Prayer Coordinator and prayer supporters 

·       Compile outreach packets for distribution to pastors, churches and schools and for special events as needed

·       Maintain files (both electronic and hard copy) of policies, general office procedures, correspondences and various statistical reports in accordance with record retention guidelines with monthly backup to external hard drive

·       Place orders for GNC materials from CEF Press, create the invoice, and send out the invoices as needed

·       Other duties as assigned

QUALIFICATION

·       Active in a local church

·       Two years’ minimum experience in administrative support role in a professional environment

·       Demonstrated experience handling multiple tasks simultaneously

·       Demonstrated experience in MS Office and/or Quick Book

·       Demonstrated experience in file maintenance, editing, and proof reading

·       Professional appearance and demeanor

·       Bachelor’s degree preferred

KNOWLEDGE / SKILLS / ABILITIES

·       Excellent communication and interpersonal sills

·       Excellent assessment and observation skills, with attention to detail

·       Excellent organizational skills, particularly accuracy in record keeping and effective time management

·       Ability to prioritize projects and be discrete, exercising good judgment

·       Ability to plan and coordinate events, programs, and administrative workflow

·       Ability to maintain professional rapport in all modes of communication

·       Ability to work independently with minimum supervision and as an effective team member

As a religious organization, CEF is permitted and reserves the right to prefer employees or prospective employees on the basis of religion.