Executive Personal Assistant to Chief Executive Officer

Finance company in NYC is hiring an Executive Assistant to support the CEO.

This role is hybrid.

Key Responsibilities:

• Manage calendars, appointments, meetings, and daily schedules.
• Coordinate travel arrangements, reservations, transportation, and itineraries.
• Handle phone calls, emails, correspondence, and general communications.
• Organize and maintain files, documents, records, and confidential information.
• Prepare documents, reports, presentations, and other administrative materials.
• Track expenses, receipts, invoices, and basic budgets.
• Help prioritize tasks and ensure important deadlines and commitments are met.
• Support special projects and other assignments as requested.
• Maintain a high level of confidentiality and professionalism at all times.

Qualifications:

• Previous experience in personal assistance, administrative support, executive assistance, hospitality, or a related field preferred.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to multitask, prioritize, and work independently.
• Strong attention to detail.
• Proficiency with Microsoft Office, Google Workspace, calendars, email, and other common productivity tools.
• Ability to handle sensitive and confidential information with discretion.