Executive Assistant / Chief of Staff (Job ID: NAFSAM1EA)

Exciting Remote Opportunity! We\'re Hiring an Executive Assistant / Chief of Staff! Are you an assertive, high-agency operational partner who thrives on turning creative chaos into structured success? We are looking for an exceptional Executive Assistant / Chief of Staff to partner with an acclaimed music producer and creative entrepreneur! Job Details at a Glance Job Title: Executive Assistant / Chief of Staff Job ID: NAFSAM1EA Industry: Music Production & Consulting Location: South Africa / LATAM / Philippines Job Status: Full Time (40 Hours Per Week) Work Schedule: Monday to Friday, 11:00 AM to 7:00 PM Eastern Time Salary: $2000 per month Target Start Date: ASAP About the Client The client is an acclaimed music producer, creative entrepreneur, and high-velocity ideator operating a lean, independent practice across high-touch creative projects and strategic initiatives. Operating at a rapid, highly intuitive pace, the founder constantly leverages cutting-edge AI tools (such as Claude, Manus, Gemini, and Instinct) to push creative boundaries across music production, client engagements, and consulting projects. As an artist-operator whose strength lies in continuous idea generation, the founder’s primary operational bottlenecks are execution, schedule management, and consistent follow-through. About the Role This role exists because the founder generates a high volume of ideas and initiatives - often accelerated by AI tools, and requires a high-agency operational partner to capture, organize, and drive them to 100% completion. Positioned as an Executive Assistant / Chief of Staff with "big shoulders," the candidate will act as an authoritative gatekeeper, schedule owner, and execution manager. Rather than waiting for step-by-step instructions, the successful candidate will actively manage up, enforce priorities, drive delegation to team members, and maintain full 24-hour visibility over the founder’s daily cadence to ensure nothing falls through the cracks. Key Responsibilities 24-Hour Schedule Ownership & Managing Up Total Schedule Visibility: Own the founder's calendar and routine end-to-end. Monitor his 24-hour cadence to anticipate delays, track whether commitments were completed, and prevent him from getting bogged down in low-value tasks. Assertive Direction & Gatekeeping: Function as his "agent" or "boss" when necessary. Direct his focus to top priorities, establish strict boundary control against distractions, and firmly enforce deadlines without hesitating out of politeness. Energy Alignment: Recognize when he is "in the zone" versus when he is getting off-track, adjusting daily workflows dynamically to maintain momentum. Idea Capture, Synthesis & AI Orchestration Brain-Dump Refinement: Synthesize the founder's rapid-fire, intuitive, and sometimes unorganized ideas into structured action items, delegation tracks, and project scopes. AI Tool Integration: Actively co-work with AI engines (Manus, Gemini, Claude, Instinct, etc.). Take prompt outputs, bridge workflows between tools, organize synthesized outputs, and translate raw AI drafts into finalized operational assets. Delegation & Bottleneck Elimination Force Delegation: Actively spot tasks the founder is doing himself that should be offloaded, pushing them to team members (such as project managers or contractors). Uncompromising Accountability (The "100% Standard"): Maintain zero tolerance for loose ends. If a project or task is completed to 99% instead of 100%, step in immediately to close the remaining 1% so the founder never has to audit or double-check work. Root-Cause Analysis: When tasks are delayed, investigate why they were pushed off—identifying structural bottlenecks rather than accepting surface-level excuses. Creative Production Support Track multi-project timelines across music production, high-touch client engagements, and consulting initiatives. Manage asset handoffs using Dropbox and maintain basic operational awareness of studio production environments. Candidate Profile & Qualifications Character & Personality Traits (The "Big Shoulders"): High Agency: Possesses the emotional maturity, confidence, and resilience to hold a fast-moving, highly creative executive accountable without getting overwhelmed, confused, or defensive. Hungry, Driven & Assertive: Highly motivated to take full ownership. Refuses to step back or give "too much space" when momentum is needed; balances kindness with firm, decisive execution. Counterbalance to Creatives: Thrives on taking spontaneous, random, and rapid-fire creative output and creating operational order and predictability out of chaos. Professional Qualifications & Skills: Obsessive Attention to Detail (100% Rule): High operational standards. Naturally spots skewed frames on a wall, missed audio takes in a music folder, or forgotten line items in a budget. Systems-Oriented & AI-Fluent: Comfortable using AI agents, LLMs, and modern automation tools daily to organize chaos and accelerate output. Extremely Proactive Communications: Comfortable pressing for answers, asking sharp direct questions, and driving conversations rather than waiting to be managed. Tech Stack AI Ecosystem: Manus, Gemini, Claude, Instinct, Marbleism Media & File Infrastructure: Dropbox, Google Workspace, Project Management Tools (Asana/ClickUp) Industry Software: Basic working knowledge/familiarity with Avid Pro Tools and audio production workflows is a major plus. #J-18808-Ljbffr