Payroll Accounting Specialist

Job Description

Job Description

Payroll Accounting Specialist

Professional payroll work for small business clients - with paid certification and a clear path to grow.

 

About TMA

TMA Small Business Accounting, P.C. is an Indianapolis firm that has served small business owners across Indiana for more than 25 years. TMA brings accounting, payroll, and taxes together for 300+ small businesses with one team, one connected system, and year-round support. Learn more at -careers.

Role Overview

Reporting to the Director of Payroll Services, the Payroll Accounting Specialist processes payroll for an assigned group of small business clients, supports those clients in their use of TMA's payroll platform, and assists the Payroll Compliance & Tax Manager with quarterly and annual payroll tax filings. For team members who pursue it, this role offers a natural path to senior payroll roles.

 

What You'll Do

Payroll Processing Services

• Fully process payrolls for assigned clients according to established schedules
• Prepare and reconcile period-end reports and process payroll adjustments as required
• Prepare and distribute payroll deliverables in accordance with each client's designated delivery method and deadline

Client Communication and Support

• Communicate proactively with clients to support them in submitting timely and accurate payroll data each pay period
• Provide support and resolve issues for clients who encounter difficulties using TMA's payroll platform
• Conduct quarterly business reviews to ensure clients have the service options and professional support they need

Tax Filing and Documentation Support

• Support the Payroll Compliance & Tax Manager with quarterly and annual federal and state payroll tax filings for assigned clients
• Maintain accurate timekeeping and project status records in TMA's workflow and tracking systems
• Maintain complete, well-organized client documentation in TMA's established filing systems

 

Qualifications:

• Bachelor's degree preferred
• Significant experience in a professional setting strongly preferred - particularly in roles requiring attention to detail and customer service
• Payroll experience not required
• Tech-savvy - able to learn new tools quickly. Proficiency in Microsoft Office strongly preferred.
• Clear, professional communicator with a client-focused attitude
• Organized and detail-oriented; able to manage multiple deadlines independently
• Team-oriented with a genuine interest in career growth

 

Compensation and Benefits

• $24–$32/hour, depending on experience and other qualifications
• Medical, dental, and vision plans
• 401(k) with matching
• PTO - 80 hours per year, with additional PTO after 5 and 10 years of service
• 15+ employee events per year, including Family Day at Victory Field

 

Culture and Growth

• Stable, established firm with 95%+ client retention and consistent growth
• Named one of the Best Places to Work in Indiana, 2025 and 2026
• Collaborative team environment with experienced CPAs, EAs, and CPPs
• Professional development included - TMA sponsors Fundamental Payroll Certification (FPC) for this role (paid and on company time), with support for advanced certifications like CPP as you grow
• Work that matters - we help small business owners build stronger businesses

 

Location and Schedule

• In-office at our Indianapolis location: 9595 Whitley Drive, Suite 102
• Monday–Friday, 8:00 a.m. to 5:00 p.m.
• Up to 20% work-from-home flexibility, earned after six months

 

How to Apply

Click Apply to submit your resume through our hiring system.

 

Additional Information

• Candidate testing and background check required
• Thorough interview process - expect to meet multiple team members
• Electronic applications only
• No phone calls please