Office Manager

About Us: Effortless Office partners with our customers to make IT effortless so they can focus on their business. As a Hybrid Managed Services Provider (MSP) with a focus on providing world-class customer experience, we deliver and fully support secure cloud solutions as well as comprehensive managed IT and network services. About the Role: The Office Manager is the operational backbone of our Las Vegas corporate office, keeping daily operations organized, efficient, and running smoothly. This in-person role blends hands-on accounting support and procurement responsibilities with broad office and administrative management. The ideal candidate is a highly organized, proactive leader who thrives on ownership, brings excellent management and organizational skills, and takes pride in creating an EFFORTLESS experience for both our internal teams and clients. Location: In-person – Las Vegas, NV Schedule: Monday – Friday 8:00 am – 5:00 pm PST Salary: $70,000 – $90,000 annually, depending on experience Benefits: Health, dental, and vision insurance 401K + employer match Paid time off and holidays Opportunities for career growth and development Formal and structured mentorship Training and certification support Responsibilities: Accounting Support Support day-to-day accounting activities, including accounts payable, accounts receivable, and expense tracking. Process invoices, verify billing accuracy, and assist with collections and vendor payments. Assist with reconciliations, expense reports, and preparation for month-end close in partnership with the Controller. Maintain accurate, well-organized financial records and documentation. Procurement & Vendor Management Manage procurement of hardware, software, licenses, office supplies, and equipment. Obtain quotes, place and track purchase orders, and confirm timely, accurate delivery. Build and maintain strong vendor and supplier relationships and negotiate favorable terms. Track procurement spend, monitor budgets, and identify cost-saving opportunities. Office & Administrative Management Oversee daily operations of the corporate office to ensure a professional, organized, and welcoming environment. Manage office supplies, equipment, facilities coordination, and relationships with building management. Coordinate scheduling, meetings, travel arrangements, and company events. Serve as the primary point of contact for office-related needs and inquiries. Support onboarding logistics for new hires, including workspace setup and equipment coordination. Operations & Team Support Develop, document, and improve office processes and administrative workflows. Provide administrative support to leadership and cross-functional teams as needed. Help enforce office policies and maintain compliance with company standards. Champion efficiency and organization across all office functions. Qualifications: 3+ years of experience in office management, operations, or an administrative leadership role. Working knowledge of accounting principles and hands-on experience with AP/AR and bookkeeping tasks. Experience with procurement, purchasing, or vendor management. Excellent management and organizational skills with a proven ability to juggle multiple priorities. Strong proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint) and accounting software. Exceptional attention to detail and a high standard for accuracy. Clear, professional written and verbal communication skills. Self-starter mindset with a positive, team-oriented, ownership-driven attitude. Associate's or Bachelor's degree in Business, Accounting, or a related field preferred. Ability to reliably work on-site at the Las Vegas corporate office. Why Join EO? At EO, our employees are what makes us special. We are a highly collaborative company with a very involved senior leadership team that invests in their staff. We strive to be a company where every employee has a voice, everyone takes pride in their work and gets satisfaction from helping people, and where every employee is constantly learning and driving improvements. We are aligned through our core values and seek employees that embody these: Service – we are dedicated to providing EFFORTLESS support and solutions. We ensure client and end user satisfaction in every interaction. CWC – this stands for Communicate, Work, Communicate, because communication is twice as important as the work we do. Perspective – we embrace the customer's viewpoint to inspire confidence and meet expectations. Efficiency – we maximize output and minimize wasted time, effort, and resources. Passion – we bring energy and enthusiasm to everything we do and are driven by a commitment to excellence. Reliability – we consistently deliver on promises, follow through on commitments, and are dependable in all situations. Merit – we recognize and reward talent, hard work, and the pursuit of excellence. Inclusion & Equal Opportunity Employment Effortless Office is an equal opportunity employer committed to Diversity, Inclusion & Belonging. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other legally protected status.