Secretary

Secretary to the Associate Deans Job No: 497298 Full Time/Part Time: Full-time Location: Newark Categories: Staff Duties and Responsibilities Perform general administrative duties such as ordering supplies and processing reimbursements. Maintain office systems, filing structures, and databases to ensure efficient operations. Assist with organizing events such as faculty workshops, lectures, and academic conferences. Assist with creating course seating charts, posting student course attendance and occasionally disseminating course information and announcements each semester into the LMS system, Canvas. Manage the Academic Deans' calendar, including scheduling meetings, appointments, academic events, and special projects; coordinate and prepare associated travel arrangements, agendas and materials. Act as a liaison to the Dean's Office, managing in-person visits, phone calls, and email inquiries directed to the Deans; draft, edit, and proofread correspondence, reports, and academic documents; maintain confidential records and handle sensitive information with discretion. Compose, format, finalize documents; research, compile, and interpret information; calculate, analyze, process, distribute, and maintain data across multiple formats using a range of office equipment and software applications, including spreadsheets and databases. Support the faculty recruitment process by assisting the Faculty Chair with all components of the Faculty Appointments Committee; prepare the first round and call-back interview correspondence and materials; draft and maintain interview schedules; coordinate the agenda of the day, make room reservations, order catering, inform and coordinate the IT/AV support and all logistics; ensure that all stakeholders are informed of their roles and prepared for the interview day; disseminate any post-interview information and follow-up. Required Qualifications Bachelor's degree required. Candidates with combined substantial relevant professional experience and lower educational qualifications may be considered. Desired Qualifications 3-5 years of administrative experience supporting senior leadership in higher education or legal environments preferred. Salary Range $26.848 per hour Exempt/Nonexempt Nonexempt Physical Demands General Office Environment Full Time Benefits Life today is complex. That's why Seton Hall University offers a comprehensive package of benefits and programs to help you simplify and enrich your life. These benefits are important elements of your total university compensation package. Benefits include but are not limited to bundled medical, prescription, and vision insurance, dental insurance, and life insurance, and retirement plan. More information is available at Seton Hall University is an equal opportunity employer. It honors diverse perspectives and welcomes employees from all faith traditions. In turn, its employees respect Catholic beliefs and values, engage in servant leadership, and support the University's mission as a Catholic institution of higher education. #J-18808-Ljbffr