Team Administrator

The Wagner Group at Compass is hiring a Team Administrator to provide support to our team!This person must be the well organized, proactive, task driven and ready to provide a great first impression for our agents, clients and guests in our Havertown office.You'll be the first voice clients hear on the phone and the first smile they see when they walk in.The role requires a real estate license and involves multi tasking around general administrative operations, real estate transaction support, agent support, marketing and event coordination for the team. We're a close-knit group, so this role touches almost everything we do. Some days you'll be processing a contract; other days you'll be meeting an appraiser, planning Haverford Township Day or rolling up your sleeves to help wherever the team needs it most. If you love variety, take pride in getting things done right and want to be part of a team that genuinely cheers each other on, we'd love to meet you. Who we are looking for A PA Real Estate Licensee. Candidates must have a license to be considered as job duties will involve client interactions. Experience & Interest in Real Estate. You've worked in the world of real estate previously.You want to be involved in real estate but not in a sales capacity. Proficiency with technology. You are comfortable and capable learning real estate technology and can demonstrate adaptability and capability with general work flow programs, as well as, social media platforms. A positive, team-first presence. You bring energy and warmth to the office, and people leave a conversation with you feeling better than when they started. Highly organized. You keep files, calendars, logs and details in order, and nothing falls through the cracks. A task finisher who can multitask. You work through a to-do list with focus and can juggle several priorities without losing track. Happy when you're busy. You like staying active, enjoy a variety of tasks, and know how to have fun while getting the work done. Fully accountable. You own your work from start to finish and follow through on what you say you'll do. Proactive and Always improving. You look for better ways to do things and bring ideas that help the process and the business. All hands on deck. You're happy to jump into new projects and tasks whenever the team needs help. A polished first impression. You're friendly and professional on the phone and in person with clients, vendors and visitors. Roles and Responsibilities - Team Administrator Front office and administration Answer incoming calls, greet clients and visitors to the office Schedule and manage closings held at our office Order and keep office supplies stocked Team Leader support Process contract-to-close services for the Team Leader's sales Order Just Listed and Just Sold postcards Complete Use & Occupancy applications and attend inspection meetings Meet appraisers at properties Schedule contractors, photography, staging for new listings Agent support and transaction coordination Help with file processing, including ordering title, Use & Occupancy applications, tax certifications, and HOA/COA documents Maintain the team transaction log Support agents' day-to-day needs in the office Marketing coordination Work with the Compass marketing team to plan and execute team marketing projects Post and monitor social media engagement and coordinate posts with the marketing team Create front window brochures for our agents' listings Manage seasonal and holiday displays in our front window Produce the Wagner Weekly Update email featuring new, pending and sold properties Manage our Google Business Profile and request client testimonials Events planning and management Coordinate the calendar for monthly team meetings and client events, including securing guest speakers, sending invites and ordering food & drinks when needed. Plan and run team events, including Haverford Township Day, Vendor Night/Discover Haverford, team-building events, and seminars and webinars Coordinate team philanthropy days Property management support Rent Collection (in office) Coordinate inspectors and contractors for our managed rentals #J-18808-Ljbffr Wagner Group @ Compass