Executive Assistant

Job Description

Job Description

This position provides administrative support to the President of the Sales Division. The primary role is to support the executive, represent him/her in a highly professional manner, and interface with all departments.

• Assist the executive in the management of his/her respective schedules utilizing MS Outlook system.
• Answer phones courteously and determine how best to respond to caller needs. Respond to caller inquiries and provide information when appropriate. Take clear, accurate messages or offer Director’s voice mail system.
• Provide additional administrative support in a variety of capacities including; database management and assisting with completion of assigned projects, report generation, events/meeting planning, invoice/expense reporting, copier projects, mail handling, supplies control, and processing of letters/correspondence.
• Demonstrate the ability to communicate effectively and professionally, both verbally and in writing, with internal and external contacts to the organization.
• Work with other administrative personnel to accomplish organizational goals.
• Perform special projects as assigned by the executive. Demonstrate the ability to handle multiple tasks with little or no supervision.
• Provide administrative support to other executive Sales Directors and/or Managers when necessary.

ADDITIONAL DUTIES:

• Organize, prepare for, and take minutes for Monthly Sales Meetings.

Requirements

• Ability to interface well with all departments within the company and to represent the execotive in a highly professional manner.
• Must possess a high degree of proficiency with MS Office products including Word, Excel, Access, Power Point, and Outlook.
• Professional and courteous demeanor with exceptional communication, customer service and interpersonal skills required.
• Must be able to maintain the highest level of confidentiality.
• Ability to handle sensitive material concerning the organization and the executive role within the organization.
• Exceptional organizational/time management skills required.
• Ability to handle multiple tasks simultaneously and meet designated deadlines.

• Minimum 2-3 years Administrative Assistant experience. Prior experience in a real estate sales environment highly desirable.
• Bachelor’s degree preferred

Benefits

Why Join Us?

Collaborative Environment: Work with a creative, supportive, and passionate team that’s been recognized for its innovative approach to marketing working in a best in class office space which includes a lounge, content studio, kitchen and more.

Growth Opportunities: We offer opportunities for personal and professional growth as we promote from within.

Competitive Salary & Benefits: We offer a competitive compensation package, comprehensive benefits, and a dynamic work environment.

If you are a creative, strategic thinker with a passion to hone your craft and be surrounded by immense talent in your field, and you’re ready to make an impact, contact us!

BENEFITS:

We offer full time employees a full comprehensive benefits package that includes Medical, Dental, Vision, Employee Assistance Program (EAP), Flexible Spending Account (FSA), Commuter Benefits Program, Basic Life/AD&D Insurance, Supplemental Life Insurance, Short-Term Disability, Long Term Disability, and 401(k) Retirement plan.

$55,000 - $60,000 annual salary

Paid Time and Holidays Off

We offer full-time employees 2 weeks’ vacation, 12 personal/sick days of paid time off as applicable through the calendar year.

Equal Opportunity Employer

Brown Harris Stevens Residential Sales believes that all persons are entitled to Equal Employment Opportunity, and we do not discriminate against our employees or applicants for employment because of race, creed, color, religion, national origin, gender identity and expression, sex, age, disability, marital status, political affiliation, sexual orientation, genetic information, or veteran or citizenship status provided they are qualified and meet the requirements for the job. Brown Harris Stevens Residential Sales provides Reasonable Accommodation to candidates with Disabilities.

We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job description describes you, then please apply for this role.