Executive Assistant

The School of Architecture at the University of Virginia invites applications for Executive Assistant to support Dean’s office operations. The selected candidate will consistently display professionalism, organization, and collaboration, creating a positive first impression as an individual and as a representative of the University. This position provides high level support in the Dean’s office. At the UVA School of Architecture, our mission is to shape the next generation of innovative leaders, thinkers, designers, and makers who are driven by a shared sense of service as a public university to make the world a better place. The School of Architecture, comprised of four interrelated but distinct disciplines, provides a rich setting for professional education, leading to undergraduate and graduate degrees in Architecture, Architectural History, Landscape Architecture, and Urban and Environmental Planning. For more information about the School of Architecture and its academic programs, please visit our website. Responsibilities Manages the daily operations and administrative functions of the Dean's Office. Supports strategic goals and ensures smooth School operations Ensures efficiency of Dean's Office operations, especially for the Dean, Associate Dean of Finance, Associate Dean of Academics and Chief of Staff Has good knowledge of administrative procedures. Ability to analyze and present information. Manages schedule and travel and reimbursements for the Dean Provides procurement and related administrative support to the Finance Unit Supports administrative aspects of School processes, coordinating across multiple units Manages schedules of School-wide meetings Leads logistics for major events in the Dean’s Office and School Proficiency in use Microsoft Office applications (Word, Outlook, PowerPoint, and Excel) and Virtual platforms or storage (e.g., Office365, Box) This position requires a collaborative and adaptable professional with strong written and verbal communication skills who can effectively support leadership while working both independently and as part of a team. The successful candidate will exercise discretion and sound judgment when handling confidential and personnel matters and thrive in a dynamic, fast-paced environment while maintaining professionalism, flexibility, and a high level of service. Minimum Qualifications Education: Bachelor's Degree or combination of education and related experience in lieu of a degree required. Experience: 3+ years of relevant experience required. Physical Demands This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs. Hiring Range Hiring Range: $60,000 - $65,000, commensurate with education and experience. Position Type & Work Location This is an exempt-level, benefited position. Learn more about UVA benefits . This position is based in Charlottesville, VA, and primarily performed on-site. It is eligible for a hybrid schedule based on performance, operational needs and in accordance with UVA’s remote work guidelines. The position will remain open until filled. Additional Requirements Background checks will be conducted on all new hires prior to employment. This position will not consider candidates who require immigration sponsorship now or in the future. The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment . #J-18808-Ljbffr