Admin Assistant
$31 per hourTPS Group Company
Administrative Assistant 1-Year Contract | Potential to Extend or Convert
Hybrid Schedule - Onsite Tuesdays & Thursdays in San Rafael, CA
Pay Rate: $31/hour Position Overview Our client is seeking a highly organized and proactive Administrative Assistant to support a dynamic, fast-paced team within a leading biotechnology organization. This is an exciting opportunity to join an innovative company where you'll play a key role in keeping daily operations running smoothly while partnering with cross-functional teams and leadership. If you enjoy coordinating projects, managing multiple priorities, and being the go-to person who keeps everything organized, this is an excellent opportunity to make an impact. Key Responsibilities
Hybrid Schedule - Onsite Tuesdays & Thursdays in San Rafael, CA
Pay Rate: $31/hour Position Overview Our client is seeking a highly organized and proactive Administrative Assistant to support a dynamic, fast-paced team within a leading biotechnology organization. This is an exciting opportunity to join an innovative company where you'll play a key role in keeping daily operations running smoothly while partnering with cross-functional teams and leadership. If you enjoy coordinating projects, managing multiple priorities, and being the go-to person who keeps everything organized, this is an excellent opportunity to make an impact. Key Responsibilities
- Provide administrative support to department leadership and cross-functional teams.
- Manage complex calendars, schedule meetings, and coordinate conference calls.
- Organize meeting logistics, including conference rooms, catering, agendas, materials, and meeting minutes.
- Coordinate candidate interviews and support new hire onboarding activities.
- Arrange domestic business travel and prepare expense reports using Concur.
- Maintain department calendars, office supplies, project trackers, and filing systems.
- Assist with presentations, organizational charts, spreadsheets, and other business documents.
- Partner with IT and other departments to ensure smooth day-to-day operations.
- 5+ years of Administrative Assistant experience supporting large teams or senior leadership.
- Strong calendar management, scheduling, and meeting coordination experience.
- Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint), SharePoint, and Concur.
- Excellent organizational, communication, and multitasking skills.
- Experience in biotechnology, pharmaceutical, healthcare, or other corporate environments is preferred.
- Bachelor's degree preferred.
- Join a collaborative and mission-driven organization making a meaningful impact.
- High-visibility role with exposure to cross-functional leadership.
- Hybrid work schedule with a healthy balance of onsite collaboration and flexibility.
- Long-term contract with strong potential for extension or permanent employment.
Vacancy posted 19 hours ago
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